Job Description

Payroll Title:
Halicioglu Data Science Institute
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#114749 Graduate Admissions Advisor

Extended Deadline: Wed 5/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 02/28/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/09/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems.

HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 16.5 Faculty FTE on board, through a headcount of more than 40 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years.

HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, and three new graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. The undergraduate program has 1,000+ students across our major and minor programs, and is expected to grow to 2,100 next year. Our newly launched graduate programs are on track to reach over 100 students within the next two years.

The Graduate Admissions Advisor position has significant leadership responsibility for the admissions process as it relates to Data Science and routinely prepares complex admissions reports. This position works with the HDSI business office and ensures the unit stays within budget and University guidelines. This position maintains oversight of new technologies and training pertaining to admissions.

This position serves on the the Ph.D., M.S. and Online M.S. admissions committees, has a professional level of expertise in all areas of applicant evaluation and a comprehensive knowledge of the of HDSI and Graduate Division policies and practices. The position is responsible for supporting relationships and special initiatives between schools and other educational entities for the purpose of enrollment.

The Graduate Admissions Advisor will work with the admissions team to represent HDSI at numerous domestic and international outreach events. This includes regular interfacing with prospective students and applicants both on and off the UCSD campus, and counseling and advising the general public, prospective applicants, parents, faculty and campus colleagues on admission-related issues. This position applies skills as a recruitment and / or admissions professional, providing substantive information on student programs for the organization or in college/school/department. They perform recruitment activities and evaluate and make determinations regarding applications for admission using established guidelines.

For more information, please visit

  • Flexible schedule to work overtime during peak periods or for special events. Must be available for national and international travel for lengthy periods of time.


  • Knowledge of University-specific computer application programs and pertinent databases.

  • Proficient in a highly computerized environment (databases, electronic bulletin boards, e-mail, Microsoft Office and the Internet). Willing to use and leverage audio-visual technology.

  • Demonstrated data management experience. Proven skill in developing and maintaining accurate organized records.

  • Thorough knowledge of advising and counseling techniques.

  • Knowledge of the principles and practices of public relations to develop and enhance outreach & recruitment efforts to effectively target desired populations.


  • Background Check is required.

  • Current CA Drivers’ License and access to reliable transportation to attend off-site, statewide recruitment/outreach fairs, etc.

  • The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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