Job Description

Payroll Title:
Hiring Salary Range
$60,000 - $70,000/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#119000 GPS Academic HR Analyst 2

Filing Deadline: Thu 10/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/27/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/7/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The University of California’s only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the governance of globalization and its local impacts. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center for Commerce and Diplomacy (CCD), Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).

Under general supervision by the Ap/HR Manager, the Academic HR Analyst 2 is responsible for the analysis and administration for academic affairs and personnel for the School of Global Policy & Strategy. The incumbent is responsible for all personnel actions for all academic appointees including Senate Faculty (Ladder Rank and Teaching), Unit 18 lecturers, LPSOE/LSOE series, Professors of Practice, Research and Project Scientists, Postdoctoral Scholars, Visiting Scholars, affiliates, and appointments in Summer Session. Duties include responsibility for: management of academic personnel; new appointments, recruitment and hiring, merit and promotion files of all academic employees; formation and/or submission of policy exceptions; visas; UCPath data entry and academic timekeeping. Oversees and manages the academic recruitment process for all GPS academic appointments. Provides work direction and training to Academic HR Analyst 1 on academic policies and procedures.

  • Occasional overtime and/or evenings and weekends may be required.

Hybrid Work Agreement - 1 Day in office/4 days remote.


  • Experience in higher education and an in-depth understanding of the academic process. Demonstrated previous experience in the areas of academic affairs and academic personnel administration at an academic institution. Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of INS and International Center regulations, policies and procedures regarding employment of international scholars and visa requirements. Knowledge of the various visa requirements (J1, H1B) and immigration and naturalization policies and procedures.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated experience working with policies and procedures as they relate to academic personnel, benefits and payroll administration. Knowledge of university pay scales, salary administration, benefits, payroll system and payroll forms related to academic affairs and academic personnel.

  • Ability to communicate clearly and logically to make recommendations, discuss problems and research and explain policies/procedures.

  • Knowledge of human resources management systems and other related business software programs and systems. Demonstrated skill in using personal computers and a wide variety of software packages for presentations, written communication, data processing and electronic communication (e.g. MS Word, Excel, Access, internet searches, Outlook, Google Drives, etc.).

  • Demonstrated organizational ability to multi-task in a fast-paced environment with frequent interruptions and changing priorities and to assure deadlines are met. Demonstrated organizational skills to prioritize or plan day-to-day tasks to meet established goals within that context to recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and follow-through to assure goals are met.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact and diplomacy.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated ability to take initiative and work independently and effectively with minimal supervision.Ability to locate, extract and identify important information and data; analyze, synthesize and compile data, and present it in an effective and meaningful fashion.

  • Demonstrated organization, problem solving, and communication skills. Excellent oral and written communication skills, with demonstrated ability to effectively compose, edit and proofread letters, memoranda, and summary reports with clear and concise expression, proper grammar, style, spelling and punctuation. Demonstrated ability to provide information and/or instructions in a clear, concise manner. Skills to communicate clearly, effectively and professionally, in person, in writing, via phone and email with people from a variety of backgrounds.

  • Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact and diplomacy.

  • Ability to maintain confidentiality regarding financial, payroll, and personnel information.

  • Excellent reading and comprehensive skills to analyze, understand and interpret complex materials and documents.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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