Job Description

Payroll Title:
Hiring Pay Scale
$55,900 - $67,900/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#126396 GLI Operations Specialist

Extended Deadline: Wed 12/13/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 11/03/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/15/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 11/15/23.


The University of California’s only school of international affairs, the School of Global Policy and Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the governance of globalization and its local impacts. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science, and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization.

GPS is also the parent organization to major research centers: Center for Commerce and Diplomacy (CCD), Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).

The Global Leadership Institute (GLI) is the executive education unit and study abroad destination for students and researchers at GPS. Professionals enhance their careers and their organizations through degree and non-degree programs. Students gain exposure to internationally renowned faculty and leading experts through lectures, workshops, and leadership training. Researchers from qualified graduate programs have access to world-class academic resources and opportunities to meet professors with advanced knowledge in a particular field.

The GLI Operations Specialist manages the day-to-day operation of the project needs, provides administrative and analytical support to the GLI Director and other members of the executive education unit in GPS . Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative, operational issues, and administers defined operational programs, analyzes and resolves operational problems of moderate scope. Assists in preparing agendas and event materials, ordering books, processing payments, coordinating business travel, and reconciling and tracking expenses.

Under general supervision of the GLI Director, the Operations Specialist is responsible for conducting various financial transactions, reporting, compliance, advising, troubleshooting, and independently resolving a variety of operational problems. Participates in short and long-term planning goals for GLI. Maintains compliance with constantly changing university and federal/state policies and guidelines. The Program Specialist prepares financial reports for the GLI Director.

The Operations Specialist provides work direction to student employees. The Operations Specialist will provide support to the Director for special assignments and administrative functions, meeting deadlines.

  • This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

  • Must be available for occasional evenings and weekends.


  • Demonstrated success in the organization and implementation of complex group events and activities.

  • Experience in creating spreadsheets and reports using MS Office, FileMaker Pro, or other software applications.

  • Knowledge of and experience with university financial systems.

  • Advanced writing ability to independently compose letters and publications using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

  • Ability to organize complex strategies and produce a results-oriented, coherent document.

  • Ability to do research and analysis of short- and long-term budgetary issues and trends

  • Working knowledge of common organization- or research-specific and other computer application programs.

  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.

  • Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

  • Working knowledge of applicable policy analysis techniques.

  • Proficient in ability to multi-task with demanding timeframes.

  • Demonstrates ability to use sound judgment in responding to issues and concerns.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Must have own transportation, insurance, and a valid California Driver's License.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Pay Transparency Act

Annual Full Pay Range: $43,900 - $91,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $21.02 - $44.01

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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