Job Description

Payroll Title:
Hiring Pay Scale
$62,250 to $72,000
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#123297 Gift Services Analyst

Filing Deadline: Sun 6/11/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy


Reporting to the Assistant Director of Gift Services, the Gift Services Analyst is an integral member of the Office of Gift Services. The incumbent is responsible for the creation and maintenance of all gift funds in Advancement's donor database (ESP) and Advancement's STAR dashboard (STAR). Gift fund integrity is critical to ensure accurate financial reporting for the UC San Diego Foundation and Regents, internal and external Private Support reporting and Stewardship fund reporting. Ensuring gift fund integrity is accomplished through analyzing, verifying and monitoring gift fund data, exhibited knowledge of University and Office of the President policies and procedures regarding gift funds, understanding of campus infrastructure, and performing routine reviews of fund owner accuracy and fund activity. This process involves a high level of analysis, understanding of fund accounting, ability to work in donor and accounting databases, and strong communication skills, both verbal and written, with customers, constituents, and staff. This position requires an individual who is highly detail oriented who can learn and comprehend complex databases with highly detailed policies and procedures.

The Gift Services Analyst will work closely with Advancement Services personnel, as well as Development staff and members of the campus community.

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.


  • Strong written and oral communication skills that demonstrate correct grammar usage, syntax, and format, with the ability to write and explain policies and procedures after analyzing business requirements, regulations and similar information.

  • Demonstrated hands-on experience in using computerized ledger and database systems. Use of computerized accounting and database system - familiarity with automated input and reconciliation of data, investigate differences, make necessary corrections and maintain fund data integrity in databases.

  • Highly detail oriented with a critical degree of accuracy regarding data entry and analysis.

  • Demonstrated experience in providing solutions and/or recommendations using innovative thinking to arrive at a solution.

  • Demonstrated experience successfully interacting with all levels of people within and outside the organization, using a high degree of diplomacy, tact, and a high-quality service attitude.

  • Excellent communication manners, exercising good manners and grammar during all communications.

  • Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.

  • Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

  • Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

  • Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment.

  • Working knowledge of finance policies, practices, and systems.

  • Ability to adapt to changing priorities.

  • Ability to function as a member of a team.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Demonstrated understanding of fund accounting and chart of accounts terminology.

  • Ability to meet deadlines and work independently in an environment with fluctuating priorities and frequent interruptions.

  • Extensive experience in exercising discretion and judgement and in maintaining the security of confidential and sensitive information and materials.

  • Proven ability to adopt the standards and processes of quality service as a work philosophy.

  • Must be a part of a team effort. Positive attitude toward office goals, priorities, and personnel.

  • Demonstrated competency and commitment to equity, diversity and inclusion.

  • Strong sense of ethical conduct that will inspire confidence and motivation with the proven ability to persuade colleagues, donors, and prospects.

  • Bachelor's degree in relevant field or equivalent combination of education and experience. Specific verifiable requirement is the successful completion of college or junior college accounting courses through the intermediate accounting level.


Job offer is contingent on clear Background and Reference Check.

Must be willing and able to travel.

Must have access to reliable transportation.

Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 - $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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