Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115651 Fund Specialist - Hybrid/Remote

Extended Deadline: Tue 5/31/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 04/14/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/25/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

As an entry-level position, the incumbent is expected to acquire the skills of a Fund Specialist for the Psychiatry Business Office, learning to provide financial analysis, fiscal management and administration of a range of extramural grants, contracts, subcontracts, and service agreements totaling more than $3.2 million in annual direct and administrative funds. Acquires the skill for pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Learns to monitor financial results and identifies funding to meet all faculty and staffing commitments. Learns to identify variances, resolve problems in accordance with departmental, university, and agency regulations. Learns to develop and analyze budgets along with providing and assistance to faculty and staff. Learns the skill to serve as liaison between OPS-H and central offices, including the CPO, the Office of Contract and Grant Administration (OCGA), the Health Sciences Sponsored Projects Pre-award Office (HSSPPO), and the Sponsored Projects Finance (SPF).

As a part of yearly budget process, acquires the skill to prepare salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, projects, salary rates VA 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid.

Learns to provide monitoring of fiscal operations for large, complicated, and complex clinical programs, including preparing: programmatic, financial operating budgets; monthly reports to reflect performance in key operating areas, such as clinician productivity (such as wRVUs generated), billing, and collections, etc.; analyses of key operating data and making recommendations for improving operations. Serves as backup OPS-H contact for external and internal audits of clinical operations.


  • Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.

  • Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

  • Ability to perform routine financial analysis and reporting.

  • Proficiency working with computer and information management systems.

  • Strong organization and communication skills and customer service focus.

  • Ability to monitor spending on Procurement Card and ensure university policy is followed.

  • Experience to learn and review funding announcements and accompanying guidelines for various proposals and advise PIs on drafting proposal budgets with respect to available funds.

  • Experience to learn, understand, and acquire skills to analyze and interpret complex written material, financial data and computer generated models/information to effectively communicate results to PIs.

  • Proven ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines, where information must be assembled quickly with competing and conflicting deadlines.

  • Experience to learn to perform internal audits of procedures to ensure compliance with OMB A-110, OMB A-133, OMB A-121, and specific contract terms.

  • Ability to maintain a professional attitude during interaction with a wide variety of personalities in demanding situations and maintain cooperative working relationships with staff and faculty and to work effectively as part of a team.


  • User-level knowledge of IFIS, AccessLink, EmployeeLink, FinancialLink, TravelLink, Blink, UCPath, or equivalent programs.


  • Employment is subject to a criminal background check.
  • Must be able to work occasional overtime to meet agency deadlines, as needed.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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