Job Description

Payroll Title:
Hiring Salary Range
$60,000 - $80,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Monday - Friday

#117602 Fund Manager

Initial Review Date: Fri 7/29/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 07/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 7/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position offers a hybrid/remote work arrangement.


Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional officials. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub-awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators, and multiple sub-awards.

Under direction of the Earth Section Fiscal Manager, the Earth Section Fund Manager is responsible for providing analysis and comprehensive administration for a full range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $11 million. Included in this responsibility is the management of the pre-award process (eligibility of investigators, preparation, review, routing, and submission of proposal), the management of the award (initial setup in Oracle Award system, editing of budget amount, reconciliation, reporting, analysis of spending patterns, short and long-range projections, rebudgeting of direct and indirect costs), management of closeout (financial closeout, required reporting to the funding agency), archiving, and eventually destruction of documents in accordance with the policies and procedures of the University and funding agencies. Responsible for management of self-supporting activities performing rate structure analysis, monitoring and forecasting trends, preparing rate revision proposals, equipment depreciation, and differential income distributions. Responsible for salary projections, UCPath funding entries for all academic/staff/students related to research groups assigned to this position and reconciliation of Distribution of Payroll Expenses (DOPEs).

Independently responsible for all aspects of proposal preparation, review, routing and submission to funding agencies. Develops and analyzes budgets and provides guidance to Principal Investigators (PIs) and staff. Responsible for ensuring that all administrative requirements are in place in advance (where possible) of proposal preparation. Proposals may involve multiple campuses and universities, multiple PIs, cost sharing, and/or online preparation and submission. They may be in response to agency announcements (PA, RFA, or RFP). Prepare and submit Agency specific financial reports.

Independently works with PIs with multiple fund sources and complex awards to coordinate research program funding from various sources and across years, balance available fund sources, and identify funding to meet all PI and staffing commitments. Resolves variances, identifies problems, formulates solutions, and makes recommendations in accordance with university, and agency regulations. Develops and analyzes budgets and provides guidance to faculty and staff. Serves as liaison for the PIs as necessary with SIO Contracts and Grants, Director’s Office and OPAFS. Operates independently and has the authority to make decisions regarding fiscal administration of all the projects.


  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage a significant volume of transactions. Ability to perform complex financial analysis and customized reporting.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.

  • In-depth knowledge of Federal, State, and university rules and regulations and agency guidelines to ensure strict compliance with auditing and reporting requirements and translate them into daily departmental practices. Examples include but are not limited to: Federal OMBs 133, 110; Uniform Guidance, federal registers (FDP and Expanded Authority); Cost Accounting Standards; federal and state agency guidelines (NSF, NOAA, DOE, NASA, CalFed, CEC, etc.); UC rules and regulations; state sales/use tax regulations; federal, state, and UC travel policies and procedures; and campus/departmental/local interpretations and policies. Knowledge of proposal formats and requirements of federal, state, and private agencies including submission deadlines.

  • In-depth knowledge of financial accounting/bookkeeping principles, generally accepted accounting principles, budget planning and analysis, forecasting and projections, purchasing, inventory, and all related functions for post-award and consortia administration from inception through close-out.

  • Proven ability to review accounts in relation to shifting income/expenditure, audit spending trends and historical expenditures, analyze statements for balance of funds, provide projections, audit for appropriateness of expenses against agency regulations, and make sound recommendations for budget adjustments.

  • Ability to plan, organize, prepare and manage complex budgets for multiple projects, diverse disciplines, and involving multiple Principal Investigators.

  • Ability to apply programmatic knowledge regarding research objectives of projects/programs in order to analyze data, evaluate next-step procedures, weigh consequences in financial modeling, and advise PIs of the best solutions to the problems or issues at hand.

  • Experience in interpreting and applying complex rules, regulations, and systems; and design/development enhancements to routine operations for pre and post-award administration as needed.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Must have reliable internet connectivity to work remotely.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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