Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115045 Fiscal Specialist

Extended Review Date: Thu 5/19/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/11/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/22/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled.


The Fiscal Specialist serves as a primary financial specialist/analyst for the Department of Family Medicine management for all matters regarding fiscal control and analysis, as well as implementation of process re-engineering efforts and execution of the department’s financial and operational management and controls and transactions. Assemble and publish regular reports for fiscal management including clinical, departmental, service agreement, and other outside income. Responsible for the development and maintenance of ad-hoc systems and databases to be used in facilitating the management of funds and operations within the Department. Must have intermediate to advanced skill using Microsoft Excel.

Will research and assess internal control process management needs to identify issues requiring attention and processes requiring reformulation. Will make appropriate recommendations to create solutions and mechanisms to reduce labor intensiveness, increase the use of available automated tools and improve the timeliness, accuracy and quality of the output produced by the department.

Uses professional accounting concepts. Completes accounting assignments that are of moderate scope where analysis of data requires a review of a variety of factors and multiple sources. Exercises judgment within defined accounting procedures and practices to determine appropriate action. Has contact with internal and external resources on a regular basis. Applies policies and procedures to resolve a variety of accounting issues.


  • Four (4) years of related experience, education/training, OR an Associate's degree in related area plus two (2) years of related experience/training.

  • Knowledge of accounting function and assignments. In depth knowledge of federal, state, and private agency contract and grant regulations and requirements fromproposal preparation through close out; including but not limited to cost accounting standards.

  • Demonstrated ability to effectively present information verbally and in writing.

  • Working knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.

  • Working knowledge of common desktop/web applications. Intermediate to advanced skill and experience with Microsoft Excel.

  • Knowledge of analytical procedures used in accounting projects of moderate scope. Experience analyzing expenditures, recognizing trends in order to support budget adjustments.

  • Thorough knowledge of University policies and procedures relating to service agreements; and accounting.

  • Experience administering awards. Experience in budget preparation using automated spreadsheet systems.

  • Proven ability to analyze financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Proven problem-solving and negotiation skills with ability to exercise discretion.

  • Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.


  • Experience with UCPath policies and procedures.
  • Experience in developing, producing and completing complex reports for various funding sources or agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; experience applying programmatic knowledge to coordinate financial aspects of award administration. Experience with FileMaker.
  • Experience with Oracle (OFC) and Conur.


  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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