Job Description

Payroll Title:
Hiring Pay Scale
$68,000 - $85,000 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#126327 Fiscal/Research Administrator 3 - Hybrid/Remote

Extended Deadline: Mon 12/4/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/31/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/10/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 11/10/23.


The UC San Diego Rady School of Management provides exceptional business education through its many academic degree programs. The Rady School's values are excellence, innovation, collaboration and integrity. The staff who work at the Rady School have created a highly participatory, high-energy, upbeat environment where providing excellent customer service to our students and our faculty is a priority.

This is a new position at the Rady School of Management and is a part of a close-knit group of Rady School financial professionals. This position will focus on the research grants activity of the faculty at our prestigious graduate business school.

This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple subawards. Guides less experienced staff and provides team leadership in the development of policies and procedures.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and management of research portfolios by performing some or all of the following: coordinating, identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract issuance and administration.

  • Hybrid/Remote with 1-2 days each week on campus, negotiable. Fiscal closing periods in June and July may require some overtime; vacations are kept to a minimum at this time.

  • A cover letter along with a resume is preferred for a complete application.


  • Experience with research grants proposal processing, contract and grant administration, and research grant budget development, including pre-award proposal activities, applications, budget projections, and documents, management of funds post-awards including monitoring of expenses and creation of budget reports, and closeout activities for federal, state, local and private research sponsors.

  • Ability to perform complex financial analysis and customized reporting. Experience applying financial analysis skills to research, project, and track research expenses and budgets. Experience creating and customizing financial and budget reports for faculty/principal investigators as well as for sponsoring organizations. Experience using Oracle financial (preferred) OR other types of financial reporting applications and/or online financial reporting systems. Experience seeking out and analyzing complex data and information, recognizing patterns, causes, and potential impact, experience identifying possible solutions.

  • Bachelor's degree (with a major in business administration, accounting, or similar field) and at least 2 years’ experience in fiscal administration/analysis/accounting or research grant/project administration or an equivalent combination of education and experience.

  • Experience with different types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. Experience with pre- and post- award activities. Experience supporting faculty's proposal submissions, providing accurate and detailed budget projections on a very tight turnaround to meet grant application deadlines. Experience providing information for grant proposals and reviewing proposals to ensure institutional compliance. Experience closing out grants/contracts.

  • Advanced Excel skills including proficiency with pivot tables as well as downloading data from large financial systems.

  • Experience auditing expenses for proper allocation. Experience recommending reallocation of expenses. Experience or the ability to analyze spending patterns and incorporate that information in proposed budgets for grant applications.

  • Experience (or the ability to learn) human subjects policies and procedures; awareness of financial conflict of interest policies (or the ability to learn).

  • Customer interaction/communication skills. Experience explaining financial information, budgets, reports to others with diplomacy. Experience interacting with faculty/researchers/Princip Investigators or the ability to learn.

  • Experience responding to questions regarding financial statements, expenses, or budget reports especially as it relates to research grants and research proposals.

  • Experience conducting monthly and quarterly reconciliations for a general ledger and different funds. Experience doing journal entries, transferring funds. Experience monitoring expenses based on account code and identifying funds needing reallocation.

  • Time management skills, prioritization skills, multi-tasking skills.


  • Knowledge of university and/or higher education policies and procedures regarding fiscal issues, purchasing, travel, contracts and grants, and state fund accounting. Experience interpreting policy regarding reimbursements, purchases, contracts and grants in a university setting, ideally at UCSD.

  • Proficiency in utilizing reports and queries through FinancialLink, Cognos, and Tableau, and Oracle Cloud/Financial. Familiarity with UCSD Concur and other UCSD online financial systems.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $25.67 - $53.45

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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