Fiscal/HR Assistant III - 118949
#118949 Fiscal/HR Assistant IIIExtended Deadline: Wed 10/5/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 9/26/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/5/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date 10/05/22.
The Department of Visual Arts offers five undergraduate majors, seven minors and two graduate degrees, which together represent the expanded range of art in the contemporary world. Undergraduate majors have the option of engaging with art as writers and scholars by studying Art History, Theory and Criticism, of investigating the expressive production of objects and materials in Studio, of learning about both traditional and new lenses-based techniques and time-based practices in Media, of exploring the artistic potential of programming and digital media in the Interdisciplinary Computing in the Art and Music (ICAM), and of delving into collaborative inter-disciplinary processes in Speculative Design.
At the graduate level, we are one of the few departments in the United States and indeed the world to offer terminal degrees for both artists and scholars. Launched in 2002, the Art History, Theory, and Criticism Ph.D is housed within one of the nation’s leading centers of art practice and graduate education in studio, media, and-most recently-digital media. The Art Practice concentration is the newest feature of the Ph.D program, is one of the first doctoral programs in the country for practicing artists. The department is comprised of 35 ladder-rank faculty, ~525 undergraduate majors, ~70 graduate students, and 12 career staff.
Provide fiscal support and HR support to the Visual Arts Department. This position assists on tasks related to financial processing including: Concur travel and reimbursements, speaker payments, procurement card purchases and reconciliation, travel and expense card reconciliation, Oracle Procurement, and other general fiscal activities. Prepare all aspects of disbursements and purchasing for graduate and undergraduate student projects and grants that include a large volume of honorarium, international travel, purchasing specialized equipment and supplies.
Assist in preparation of Non-senate temporary appointments, postdoctoral fellows, visiting scholars and other temporary faculty appointments. Assist and help the AP/HR analyst to ensure compliance with AFT Union contract requirements and auditing of UCPATH entries. Prepare all visa documentation for new and visiting faculty. Coordinate and manage continual website updates of Visual Arts temporary faculty.
This position will also be responsible for timekeeping, the daily maintenance of the departmental key distribution and omnilock systems, and reservations for Visual Arts spaces.
- Occasional evenings and weekends may be required. Overtime may be required.
This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.
Superior organizational skills, including the skills: to independently organize and effectively prioritize own work; to track action items and deadlines for self and others; and to prompt others when action is needed.
Effective interpersonal skills, including: the desire and ability to interact effectively and collegially with a diverse group of individuals from varying cultures, ethnicities, and backgrounds; the skill to use tact and diplomacy to accomplish tasks in a timely fashion; the skill to see situations/issues from others' viewpoints; and the ability to act professionally at all times.
Superior oral/written communication skills, including a demonstrated written/verbal command of the English language and the skill to communicate effectively with non-native speakers of English.
Skill to use tools such as word processing systems, spreadsheets, e-mail and calendaring systems. Ability to learn to use specialized systems such as UC's online Payroll/Personnel System and UCSD's Online Timekeeping System.
Basic analytical skills, including the skills: to think logically; to find patterns and trends; to recognize anomalies and outliers; to identify the ways in which items/situations are similar (or dissimilar); and to resolve a complex issue into its component parts.
Proven ability to pay attention to detail and to produce accurate and timely work despite frequent interruptions. Includes the ability to identify typographical and other errors when proofreading materials.
Demonstrated ability to learn new methods for computer aided data reporting/retrieval, new computer applications, data processing software and relational database systems
Ability to comply with University confidentiality policies and procedures.
Ability to learn, understand, and comply with UC personnel policies, practices, and procedures.
Basic mathematical skill to calculate totals and percentages.
- Job offer is contingent on clear Background Check.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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