Job Description

Payroll Title:
Hiring Salary Range
$24.68 - $30.26 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#116093 Fiscal Assistant (Hybrid)

Filing Deadline: Fri 5/20/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/10/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/20/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Responsible for fiscal activities for the Integrative Oceanography Division (IOD), while providing fiscal back-up to the Marine Biology Research Division (MBRD) and the Center for Marine Biotechnology and Biomedicine (CMBB); IOD/MBRD/CMBB are three distinct and diverse research units which are all under the Biology Section at SIO. Fiscal responsibilities include bookkeeping, procurement, travel, personal reimbursements, process new awards, allocate funding via a financial journal and coordinating with other departments. Prior to approval by Finance Manager, review expenditures for appropriateness, availability of funds, and applicable funding restrictions (OMB Uniform Guidance, 133, 110, CASB). Prepare and review cost transfers and other transfers as needed. Review transactions for allowable and available funding and approve up to designated level.

Process Oracle Procurement requests, coding properly for account, tax, and commodity information. Process other procurement actions including procurement cards, Concur reimbursements, campus orders for goods and services. Coordinate travel for staff, including advising on proper procedures and guidelines, document review and approval, and UCSD Travel Card enrollment. As needed, provide back-up to help coordinate field safety research plans as required by policy, providing guidelines and submit to Risk Management/EH&S. Facilitate shipping and logistics arrangements for complex international research expeditions. Provide interpretation of UC, Federal and State policies in order to ensure compliance with all processes. Work with supervisor to ensure all fiscal deadlines are completed in a timely manner. As needed, assist with fiscal closing activities annually.

  • Must be willing to work overtime as required to fulfill position responsibilities, particularly during fiscal closing.

  • This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote. This is subject to change due to business needs.


  • Proven knowledge of financial accounting/bookkeeping principles, purchasing, inventory, and related fiscal functions. Knowledge of Federal (OMB A-21) and State rules and regulations, and agency guidelines, to ensure strict compliance with auditing and reporting requirements and the ability to translate them into daily departmental practices.

  • Experience processing financial and purchasing transactions.

  • Strong ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc. Ability to analyze financial data. Knowledge of Federal, State, and private agency rules, regulations, and guidelines, to ensure strict compliance with auditing and reporting requirements and the ability to translate them into daily departmental practices.

  • Strong ability to work independently with a variety of computer platforms and software programs. Ability to use MS Word or similar word processing software. Intermediate to advanced level skills in Excel or similar spreadsheet software. Ability to self-teach.

  • Knowledge of standard filing systems. Ability to maintain and cross reference complex filing systems for rapid/easy retrieval by self or others.

  • Familiarity with shipping procedures (FedEx, UPS, etc.)

  • Strong skills in composing documents in English using correct grammar, spelling, and punctuation. Good and accurate typing skills, including proofreading ability.

  • Effective interpersonal communication skills. Ability to interact on the phone and in person, using tact and diplomacy, with diverse personalities including academic, staff, student employees and other institutions/organizations. Ability to communicate effectively both verbally and in writing.

  • Must be punctual and reliable: report for work at scheduled time and work entire shift with standard schedule for lunch.

  • Ability to work within a team framework, participating in-group discussions regarding systems, procedures, and goals of the units. Proven strong teamwork attitude to independently and willingly assist in other areas of Business Office as needed. Ability to accept changing priorities regularly and to perform duties not normally assigned to this position as needed or directed.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Valid California Driver's License preferred and may be subject to DMV records check.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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