Job Description

Payroll Title:
Hiring Salary Range
$21.02 - $32.52 /hour
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#117847 Financial Services Specialist (Hybrid)

Extended Deadline: Fri 10/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 07/28/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/09/22 Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

  • This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

  • This posting will remain open until filled.


Under the general supervision of the Senior Financial Analyst, responsible for the day-to-day fiscal activity associated with the administration of the Ship Operations and Marine Technical Support Unit, a unique sea-going department of the Scripps Institution of Oceanography. Duties include fiscal administration of multiple large operating accounts, recharge activities, various reserves, advance accounts, and extramural funds with annual expenditures of $20+M; the position handles captain's cash and all foreign ships' agents accounting from advancing funds by a variety of methods to reconciling complex disbursement detail, often in foreign currency and language.

Responsible for the timely submission of the final accounting to the University general ledger and the billing to other institutions or individuals to recover costs associated with their cruises that have been billed to the department account. Responsible for expenditure analysis, monitoring spending, and preparing monthly status reports on all accounts. Responsible for department purchasing, monitoring disbursement procedures, accounts receivable and payable, and resolving vendor problems. Acts as Purchasing Card Administrator.


  • Working knowledge of financial processes, policies, and procedures.

  • Strong knowledge of financial data management and reporting systems.

  • Proficiency in the use of spreadsheet and database software.

  • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment, and decision making.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Demonstrated experience in the principles and practices of fund accounting, cost analysis, and audit procedures.

  • Knowledge and ability to handle financial transactions in foreign currency.

  • Strong analytical skills with the ability to research, understand and interpret various policies and procedures and apply complex rules and regulations to dissimilar situations.

  • Proven ability to comprehend, analyze and reconcile financial data and accurately perform mathematical computations.

  • Skills to provide coaching and mentoring to support staff.

  • Knowledge of federal, state, and private contract/grant administration regulations, Cost Accounting Standards, and OMB Uniform Guidance. Knowledge of policies and procedures for proposal preparation, submission, and revision.

  • Working knowledge of recharge and income-producing facilities and related functions, including recharge rates, billing, rate revisions, equipment depreciation, and differential income.

  • Strong experience with online and web-based accounting systems with extensive use of financial/accounting systems and processes.

  • Extensive experience using various computer systems and applications, including but not limited to Windows, Microsoft Excel, Microsoft Word, email utilities, and various web browsers.

  • Proven ability to work within a team framework, participating in group discussions regarding the unit's systems, procedures, and goals.

  • Ability to assess and contribute to developing automated systems to facilitate more effective and efficient business practices.

  • Knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Position requires occasional overtime.
  • Must be able to obtain a Transportation Workers Identification Credential (TWIC) issued by the TSA.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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