Job Description

Payroll Title:
Hiring Pay Scale
$18.00 - $27.11/Hour
Rosecrans Street
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#124938 Financial Services Specialist

Extended Deadline: Fri 10/13/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/29/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/08/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Under the supervision of the Senior Financial Analyst, the Financial Services Specialist is responsible for the day to day fiscal activity associated with the administration of Ship Operations & Marine Technical Services (SOMTS), a unique sea-going department of the Scripps Institution of Oceanography. The incumbent performs a variety of duties necessary in the administration of accounts management following University policy and guideline requirements, makes policy and procedure recommendations, performs monthly on-line reconciliation of ledgers, monitors expenditures, provides regular financial status reports, independently sets-up and maintains internal bookkeeping systems for monitoring budgetary activities, and provides complex fiscal analysis and reporting.

The financial services specialist provides a high level of support to employees who travel (both domestically and internationally), processes accounts payable and receivable, consulting with colleagues, vendors and central campus offices as necessary. The Financial Services Specialist coordinates and audits express card transactions and prepares activity reports for supervisors, follows-up on accounting documents, and provides assistance as directed by the Senior Financial Analyst and/or the Chief Administrative Officer. Processes departmental payroll. Participates in developing departmental policies and procedures, solving problems that require significant departmental knowledge and experience in personnel and payroll management, travel, and accounting.


  • Bachelor's degree in related area and/or equivalent experience/training.

  • Strong experience with on-line and web-based accounting systems with extensive use of financial/accounting systems and processes.

  • Experience with payroll administration and timekeeping procedures utilizing online payroll and personnel systems, calculating overtime and leave balances, and administering compensation in a complex environment.

  • Proven experience in the principals and practices of fund accounting, cost analysis, and audit procedures.

  • Intermediate knowledge of generally accepted accounting practices and payroll policies and practices.

  • Basic knowledge of financial or accounting concepts, processes and procedures.

  • Experience with financial data management and reporting systems.

  • Proficiency in the use of spreadsheet and database software. Strong Excel experience required.

  • Ability to assess and contribute to development of automated systems to facilitate more effective and efficient business practices.

  • Strong interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills.

  • Basic knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Experience providing fiscal services and oversight to a diverse customer base.

  • Strong computer skills in the use of standard office computer programs and database applications, with the willingness to learn new applications as required. Experience accurately entering data into an electronic/computer-based system is key.

  • Must prove strict attention to detail and be able to independently and accurately complete documents and computer transactions error free and in a timely manner.

  • Demonstrated experience composing and proofreading correspondence, reports and forms.

  • Skill to seek out, organize, and present information from a variety of sources in order to problem solve, research items/errors, and gather information for projects and/or financial reporting.

  • Experience with accurately processing large volumes of detailed work, and working independently and effectively with minimal supervision.

  • Knowledge of privacy and confidentiality laws, regulations etc, pertaining to employment and personal information. Experience maintaining strict confidentiality overall, and specifically to matters pertaining to personnel and payroll matters, including paper and computerized records.

  • Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

  • Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.


  • Offer contingent upon successful completion of a background check.

  • Must be able to obtain a Transportation Worker Identification Credential (TWIC) through the Transportation Security Administration (TSA).

  • Occasional overtime may be required.

Pay Transparency Act

Annual Full Pay Range: $34,200 - $79,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.38 - $37.84

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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