POSITION DESCRIPTION

Under the supervision of the Senior Financial Analyst, the Financial Services Specialist is responsible for the day to day fiscal activity associated with the administration of Ship Operations & Marine Technical Services (SOMTS), a unique sea-going department of the Scripps Institution of Oceanography. The incumbent performs a variety of duties necessary in the administration of accounts management following University policy and guideline requirements, makes policy and procedure recommendations, performs monthly on-line reconciliation of ledgers, monitors expenditures, provides regular financial status reports, independently sets-up and maintains internal bookkeeping systems for monitoring budgetary activities, and provides complex fiscal analysis and reporting.

The financial services specialist provides a high level of support to employees who travel (both domestically and internationally), processes accounts payable and receivable, consulting with colleagues, vendors and central campus offices as necessary. The Financial Services Specialist coordinates and audits express card transactions and prepares activity reports for supervisors, follows-up on accounting documents, and provides assistance as directed by the Senior Financial Analyst and/or the Chief Administrative Officer. Processes departmental payroll. Participates in developing departmental policies and procedures, solving problems that require significant departmental knowledge and experience in personnel and payroll management, travel, and accounting.

QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.

• Strong experience with on-line and web-based accounting systems with extensive use of financial/accounting systems and processes.

• Experience with payroll administration and timekeeping procedures utilizing online payroll and personnel systems, calculating overtime and leave balances, and administering compensation in a complex environment.

• Proven experience in the principals and practices of fund accounting, cost analysis, and audit procedures.

• Intermediate knowledge of generally accepted accounting practices and payroll policies and practices.

• Basic knowledge of financial or accounting concepts, processes and procedures.

• Experience with financial data management and reporting systems.

• Proficiency in the use of spreadsheet and database software. Strong Excel experience required.

• Ability to assess and contribute to development of automated systems to facilitate more effective and efficient business practices.

• Strong interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills.

• Basic knowledge and understanding of internal control practices and their impact on protecting University resources.

• Experience providing fiscal services and oversight to a diverse customer base.

• Strong computer skills in the use of standard office computer programs and database applications, with the willingness to learn new applications as required. Experience accurately entering data into an electronic/computer-based system is key.

• Must prove strict attention to detail and be able to independently and accurately complete documents and computer transactions error free and in a timely manner.

• Demonstrated experience composing and proofreading correspondence, reports and forms.

• Skill to seek out, organize, and present information from a variety of sources in order to problem solve, research items/errors, and gather information for projects and/or financial reporting.

• Experience with accurately processing large volumes of detailed work, and working independently and effectively with minimal supervision.

• Knowledge of privacy and confidentiality laws, regulations etc, pertaining to employment and personal information. Experience maintaining strict confidentiality overall, and specifically to matters pertaining to personnel and payroll matters, including paper and computerized records.

• Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

• Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.

SPECIAL CONDITIONS

• Offer contingent upon successful completion of a background check.

• Must be able to obtain a Transportation Worker Identification Credential (TWIC) through the Transportation Security Administration (TSA). https://www.tsa.gov/for-industry/twic

• Occasional overtime may be required.