DESCRIPTION

The Scripps Institution of Oceanography (SIO) at UC San Diego is one of the oldest, largest, and most important centers for ocean and earth science research, education, and public service in the world. SIO operates three major seagoing research vessels, along with the research platform FLIP, which conduct physical, chemical, biological, geological, and geophysical studies of oceans worldwide. The operational headquarters for the SIO fleet is the Nimitz Marine Facility, a six-acre campus located in Point Loma at the entrance to San Diego Bay. The facility includes piers, machine shops, warehouses, and administrative offices for SIO Ship Operations & Marine Technical Support (SOMTS). As members of the University-National Oceanographic Laboratory System, SIO research vessels serve a broad community of ocean and earth scientists, and contribute at local, national and international levels to improve the level of support available to seagoing scientists.

Under the general supervision of the Senior Financial Analyst, responsible for the day to day fiscal activity associated with the administration of the Ship Operations and Marine Technical Support Unit, a unique sea-going department of the Scripps Institution of Oceanography. Duties include fiscal administration of multiple large operating accounts, recharge activities, various reserves, advance accounts and extramural funds with annual expenditures of $20+M.

Responsible for expenditure analysis, monitoring spending, and the preparation of monthly status reports on all accounts. Responsible for department purchasing, monitoring disbursement procedures, accounts receivable and payable and the resolution of vendor problems.

• Position requires occasional overtime. Must be able to obtain a Transportation Workers Identification Credential (TWIC) issued by the TSA.

QUALIFICATIONS

• Working knowledge of financial processes, policies and procedures.

• Strong knowledge of financial data management and reporting systems.

• Demonstrated experience in the principles and practices of fund accounting, cost analysis and audit procedures.

• Knowledge and ability to handle financial transactions in foreign currency.

• Knowledge of federal, state and private contract/grant administration regulations; Cost Accounting Standards and OMB Uniform Guidance. Knowledge of policies and procedures for proposal preparation, submission and revision.

• Working knowledge of recharge and income producing facilities, and related functions including recharge rates, billing, rate revisions, equipment depreciation, and differential income.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Strong experience with on-line and web-based accounting systems with extensive use of financial/accounting systems and processes.

• Extensive experience using a variety of computer systems and applications including but not limited to Windows, Microsoft Excel, Microsoft Word, email utilities and various web browsers.

• Proficiency in the use of spreadsheet and database software.

• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

• Skills to provide coaching and mentoring to support staff.

• Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.

• Strong analytical skills with the ability to research, understand and interpret a variety of policies and procedures and apply complex rules and regulations to dissimilar situations.

• Proven ability to comprehend, analyze and reconcile financial data and perform mathematical computations with accuracy.

• Ability to work within a team framework participating in group discussion regarding systems, procedures, and goals of the unit.

• Ability to assess and contribute to development of automated systems to facilitate more effective and efficient business practices.

• Strong problem-solving skills with proven ability to exercise good judgment and discretion in recommending course of action for resolution and to know when to involve management.

SPECIAL CONDITIONS

• Must pass a background check.