Job Description

Payroll Title:
Hiring Salary Range
$16.38 - $27.11 /hour
Rosecrans Street
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#115678 Financial Services Specialist

Filing Deadline: Mon 6/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

This position will remain open until a suitable candidate is identified.


Under the supervision of the Senior Financial Analyst, the Financial Services Specialist is responsible for the day to day fiscal activity associated with the administration of Ship Operations & Marine Technical Services (SOMTS), a unique sea-going department of the Scripps Institution of Oceanography. The incumbent performs a variety of duties necessary in the administration of accounts management following University policy and guideline requirements, makes policy and procedure recommendations, performs monthly on-line reconciliation of ledgers, monitors expenditures, provides regular financial status reports, independently sets-up and maintains internal bookkeeping systems for monitoring budgetary activities, and provides complex fiscal analysis and reporting.

The incumbent provides a high level of support to employees who travel (both domestically and internationally), processes accounts payable and receivable, consulting with colleagues, vendors and central campus offices as necessary. The Financial Services Specialist coordinates and audits express card transactions and prepares activity reports for supervisors, follows-up on accounting documents, and provides assistance as directed by the Senior Financial Analyst and/or the Chief Administrative Officer. Processes departmental payroll. Participates in developing departmental policies and procedures, solving problems that require significant departmental knowledge and experience in personnel and payroll management, travel, and accounting.

  • Occasional overtime may be required.


  • Basic knowledge of financial or accounting concepts, processes and procedures.

  • Basic knowledge of financial data management and reporting systems.

  • Proficiency in the use of spreadsheet and database software. Strong Excel experience and knowledge required.

  • Effective interpersonal skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills. Effectively interact in person, through email, and on the phone, with staff, and the public, with diplomacy, tact, and discretion.

  • Strong experience with payroll administration and timekeeping procedures utilizing online payroll and personnel systems, calculating overtime and leave balances, and administering compensation in a complex environment.

  • Strong experience with on-line and web-based accounting systems with extensive use of financial/accounting systems and processes.

  • Working knowledge of generally accepted accounting practices and payroll policies and practices.

  • Experience in the principals and practices of fund accounting, cost analysis, and audit procedures.

  • Ability to assess and contribute to development of automated systems to facilitate more effective and efficient business practices.

  • Strong computer skills in the use of standard office computer programs and database applications, with the willingness to learn new applications as required. Experience accurately entering data into an electronic/computer-based system is key.

  • Excellent verbal and written communication skills. Experience composing and proofreading correspondence, reports and forms. Proven skills to communicate effectively in email and with diverse groups and at all levels of the organization

  • Skill to seek out, organize, and present information from a variety of sources in order to problem solve, research items/errors, and gather information for projects and/or financial reporting.

  • Knowledge of privacy and confidentiality laws, regulations etc, pertaining to employment and personal information. Experience maintaining strict confidentiality overall, and specifically to matters pertaining to personnel and payroll matters, including paper and computerized records.

  • Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.

  • Bachelor's degree in related area and/or equivalent experience/training.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Must be able to obtain a Transportation Worker Identification Credential (TWIC) through the Transportation Security Administration (TSA).

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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