Job Description

Payroll Title:
FINANCIAL SVC ANL 2
Department:
EXTENSION
Hiring Salary Range
$26.34 - $31.66 /hour
Worksite:
Other
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#117739 Financial Services Analyst 2

Extended Review Date: Tue 9/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 07/22/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/03/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

  • A cover letter is now optional but strongly encouraged.

  • This position will remain open until filled.

DEPARTMENT OVERVIEW

The Division of Extended Studies (DES) at UC San Diego is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, DES employs more than 1,000 active by-agreement instructors.

DES operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. DES also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. DES supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all this, DES operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.

As of Fall 2020, the University has assumed ownership of a major downtown center for which DES is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.

POSITION OVERVIEW

Under the direction of the International Student Services Financial Manager applies professional financial and customer services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of various factors.

Monitors the follow-through for all financials and due-diligence related to Service Agreements, university partners, MOUs, agents, and vendor agreements. Manages budgeted expenses to achieve or exceed planned margin in open-enrollment courses and in custom contract programs. Ensures the efficient and accurate delivery of program invoicing, agent and vendor payments, payroll reporting, cost forecasting, internal financial process improvement, and sophisticated financial reports and presentations. Conducts on-going process and systems analysis to identify, design, develop, and recommend new or enhanced business processes and reporting functions in support of fiscal administration.

Liaises with campus administrative and academic departments as needed to ensure current, accurate information as well as effective controls and efficient procedures for all ISS financial operations. Delivers and improves a sound fiscal and systems environment in support of the delivery of excellent student services and in support of business development to increase international student enrollments throughout the Division. Collaborates with the International Programs Executive Director and Operations Manager, Business Affairs, Cashiering, and other departments of the Division on financial matters. Develops and ensures the high level of customer service and intercultural sensitivity needed for the ISS financial unit in dealing with international government officials, university partners, agents, students, vendors, and other clients.

QUALIFICATIONS

  • Demonstrated fiscal/accounting experience, including accounts receivable and accounts payable, with proven experience analyzing, interpreting, and summarizing data.

  • Strong analytical experience determining income and expenditure trends; troubleshooting, determining, and solving procedural problems or inconsistencies; preparing scheduled and ad hoc financial reports.

  • Experience effectively drafting and editing complex and detailed messages, reports, contracts, and agreements for both international and domestic markets, showing a strong command of English grammar, usage rules, and appropriate tone.

  • Advanced knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters.

  • Experience communicating effectively with a wide variety of multicultural individuals including students and stakeholders, in person, virtually, on the phone, and in writing. This also includes public speaking in front of groups who are English language learners.

  • Proficiency in the use of spreadsheet and database software.

  • Working knowledge of financial processes, policies and procedures. Experience reviewing, monitoring, and analyzing financial expenditures, explaining trends and anomalies, and recommending corrective action. Strong knowledge of financial data management and reporting systems.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Skills to provide coaching and mentoring to support staff.

  • Proven experience in successfully managing and integrating complex administrative procedures/policies with established accounting/financial practices and principles.

  • Advanced use of Microsoft Office applications to organize and analyze enrollment and financial information, produce reports, business letters, and spreadsheets; ability to use computerized business applications to create workplace efficiencies and contribute to the development of automated and web-based systems.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.

  • Overtime may be required during quarterly peak enrollment.

  • No vacation is approved during registration and peak periods and vacation of more than 1-2 days is not allowed during the summer due to heavy enrollments and staffing needs.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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