Job Description

Payroll Title:
FINANCIAL SVC ANL 2
Department:
DIVISION OF BIOLOGICAL SCI.
Hiring Salary Range
$21.02 - $32.52 /hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#115745 Financial Services Analyst 2

Extended Deadline: Fri 5/20/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 04/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate is identified.

DESCRIPTION

The School's Financial Services Analyst will manage central purchasing for a large, high-volume academic school by serving approximately over 100 faculty (almost 80 research laboratories) in support of the administration of sponsored projects, school teaching labs, recharge facilities, and school administrative staff. Independently responsible for coordinating and communicating purchasing functions including Equipment Management with UCSD Central Procurement Office. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

Responsible for the full scope of proposal preparation and post-award management for a group of investigators (approximately $14 million in annual expenditures), including: timely and accurate reporting of financial data to faculty and campus officials and compliance with very diverse agency and University regulations.

Provide assistance to Research Administrators in Post Award Administration area. Liaison with various vendors, lab managers, and central purchasing office to clarify and resolve unusual terms. Serve as Department Security Administrator (DSA). Responsible for maintaining School Asset and Equipment Inventory Control. Work on special projects including historical data compilation and data organization.

Serve as Department Procurement Card Administrator. Prepare documents, reports, and data using spreadsheet programs. Monitor and organize documents and various statistical reports for various procurement transactions. Assist faculty with their relocation and purchasing needs upon arriving to UCSD and departing from UCSD. Responsible for setting up new employees in various UCSD systems and ensuring access is revoked upon separation from the School.

QUALIFICATIONS

  • Working knowledge of financial processes, policies and procedures. Knowledge of OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Strong knowledge of financial data management and reporting systems. Demonstrated experience with online entry of purchase requests, financial journals, transfers of funds, invoices, purchase orders, Concur, etc. Understanding of OFC and UCPath strongly preferred.

  • Proficiency in the use of spreadsheet and database software. Demonstrated experience using standard office software packages, and intermediate skills in MS Word, and Excel, or similar software packages, with the willingness and ability to increase skills as need to meet work demands.

  • Effective interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Skills to provide coaching and mentoring to support staff.

  • Excellent oral and written communication skills to communicate effectively in English, both verbally and in writing, with students, staff, and academic employees with diverse personalities with different expectations. Proven ability to compose documents and communicate verbally in English using correct grammar, spelling and punctuation.

  • Demonstrated knowledge, understanding of and ability to interpret PPM guidelines, UC and School practices and funding agency regulations governing allowable costs for sponsored projects.

  • Excellent analytical and problem solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress.

  • Proven ability to work independently with a variety of computer platforms and software programs. Ability to self-teach, and to read and comprehend computer manuals. Ability to update and increase skills and knowledge in this area to meet the needs of business.

  • Proven ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc.

SPECIAL CONDITIONS

  • Overtime may be required

  • Job offer is contingent upon satisfactory clearance based on Background Check results.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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