Financial Manager (Hybrid) - 117422
#117422 Financial Manager (Hybrid)Extended Deadline: Mon 8/8/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 07/08/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 07/19/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until a suitable candidate has been identified.
Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.
Under direction of the Chief Operations Office (CAO), has independent administrative responsibility for the research administration and business affairs units of the MAE Department. Assist in the analysis, development, implementation and refinement of new and existing department policies, affiliations and agreements. Supervise seven full-time staff whose responsibilities include research administration, purchasing, seminar coordination and reimbursement processing. Provide support to faculty and other academic personnel in the acquisition and administration of research funding.
Oversee the computerization of all procedures related to administration's day-to-day operations. Work closely with programmer analysts in the development and implementation of computer programs to streamline and automate fiscal processes and reports. Organize, develop, document and implement best practices for fiscal affairs that are in compliance with UC policies and federal, state and local regulations. Develop standards that meet audit requirements and proper business practices and ethics. Actively participate in the long and short term goals of the department. Serve as a confidential assistant to the CAO and in an advisory capacity to the Chair.
This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.
Schedule will be 2 days in the office and 3 days remote.
Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge of finance policies, practices, and systems.
Proven ability to effectively present information verbally and in writing in a clear and concise manner.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.
Effective interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office.
Supervisory skills: 1. Experience and skill to routinely monitor production and quality of work being produced by staff and setting performance standards. 2. Experience and skill to assess staff capabilities and workloads and redistribute when necessary. 3. Experience and skill to teach/train staff in all aspects of job duties/responsibilities. 4. Skills in and knowledge of personnel practices and policies, i.e., affirmative action, interviewing and selection processes, supervision, benefits, corrective action, evaluation, etc.
Knowledge and skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.
Experience and knowledge of computer systems with emphasis on spreadsheet programs, presentation applications, and database management systems to assist in the development and maintenance of computerized fiscal operations. Ability to identify applications for computerization with total system goals in mind.
Ability to design, develop, implement, test and maintain databases and convert and modify database systems using a wide range of computer software including relational database, spreadsheet, and word processing programs to manipulate data and create reports.
- Background check is required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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