Job Description

Payroll Title:
Hiring Salary Range
$44,599.68 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#113949 Financial Assistant

Filing Deadline: Tue 1/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 01/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/25/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Financial Assistant will provide support and assist on all aspects of day-to-day accounting responsibilities. Prepare and process on-line timekeeping data, travel, purchasing and reimbursement requests. Assist with ledger reconciliation. Order and maintain inventory of office supplies. Act as Benefit Coordinator. Act as department liaison for visiting scholars. Independently establish priorities and organize workload to meet deadlines. Act as point of contact with Facilities Management, Moving Services, and Surplus Sales.


  • Demonstrated ability to review and analyze financial statements and ledgers for balance of funds and appropriate expenditures. Ability to make fiscal projections.

  • Proven ability to gather, compile, and verify information/data for department statistics, reports, etc. with accuracy and attention to detail. Ability to perform basic mathematical computations.

  • Proficient knowledge of computer systems with emphasis on spreadsheet programs and database management to assist in the development of computerized fiscal operations. Knowledge of Excel, Word, and Access.

  • Strong ability to use computers to set up Excel spreadsheets with formulas, enter/retrieve data on database systems and prepare letters and forms with word processing.

  • Skill to create and maintain computer records in a data-base/spreadsheet environment (Assess and Excel for Windows).

  • Excellent organizational skills, ability to organize and prioritize job tasks efficiently to meet multiple deadlines. Outstanding organizational ability to assess workload, determine priorities and execute tasks according to established deadlines.

  • Proven ability to work independently, under pressure, and to meet deadlines. Ability to improvise intelligently under unforeseen conditions and still maintain professional attitude and positive image, as well as to work accurately and efficiently.

  • Solid interpersonal skills. Ability to interact and communicate effectively with faculty, visitors, students and staff. Skills to develop positive rapport with coworkers. Proven ability to work independently as well as part of a team effort.


  • Background check is required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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