Job Description

Payroll Title:
FINANCIAL ANL 3
Department:
EXTENSION
Hiring Salary Range
$70,000.00 - $78,000.00 / Year
Worksite:
Other
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#118135 Financial Analyst (Hybrid)

Filing Deadline: Fri 8/12/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 8/10/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/19/22 Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

DEPARTMENT OVERVIEW

A cover letter is optional, but strongly encouraged.

The Division of Extended Studies (DES) at UC San Diego is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, DES employs more than 1,000 active by-agreement instructors.

DES operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. DES also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually, 35,000 outreach certification transactions, and 25,000 service transactions. DES supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all this, DES operates two television stations, and a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.

As of Fall 2020, the University has assumed ownership of a major downtown center for which DES is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research, and public service mission of UC San Diego: classroom instruction, continuing education, arts, and cultural performances, civic events, and collaborative community projects.

POSITION OVERVIEW

The Financial Analyst provides senior-level financial reporting and analysis for all Division of Extended Studies' Park & Market activities, as well as financial guidance and organization during its rapidly changing growth and innovation stage. Park & Market activities include subcontracts and subleases, facility use agreements, performer and partnership contracts, and other special projects and events. Responsibilities include financial analysis and reporting, budget development and forecasting, purchasing, general ledger reconciliation, fiscal close, contracts and grants pre-and post-award activities, gifts oversight, partnership agreements and payment reconciliations, and special projects. This position also functions as a resource and support for Program Directors on finance, fiscal controls, purchasing and contracts, performing analytic studies, and preparing financial reports as appropriate. The Financial Analyst must work effectively with off-campus partners, as well as other on-campus academic and administrative units. The incumbent actively participates in divisional management and provides senior-level analysis of financial close activities.

  • This position is at Extension's Campus on Villa La Jolla Dr. location. No parking fees.

QUALIFICATIONS

  • Very strong demonstrated fiscal/accounting skills. Senior level experience with knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost centers. Proven technical skills in database management, querying and visualizing financial reports for target audiences.

  • Experience using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Advanced skill in creating and manipulating pivot tables in Excel. Ability to work with other standard computer applications, such as Word, Outlook, Tableau, and Cognos.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated experience developing, implementing, and auditing key controls.

  • Demonstrated knowledge of contracts & grants management (pre & post-award) from preparation to closing reports.

  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and four years of experience in Finance or Accounting, or operations research; or an equivalent combination of education and experience.

  • Effective interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Ability using organizational skills to multi-task in a high volume environment.

  • Thorough knowledge of finance policies, practices, and systems.

  • Strong coaching and interpersonal skills to deliver effective team building, classroom, and one-on-one training sessions.

  • Proven ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability to create effective presentations.

  • Ability to creatively and efficiently analyze and develop solutions to complex problems and effectively communicate results to senior management clearly and concisely.

  • Knowledge of, and commitment to, ethical business practices and policies.

  • Absolute ability to maintain strict confidentiality.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.
  • No vacations during fiscal closing (June through mid-July).
  • Must have available transportation to travel to various sites.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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