Financial Analyst 3 - 118387
#118387 Financial Analyst 3Filing Deadline: Wed 10/12/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position will remain open until filled. Initial application deadline: 9/2/2022.
UCSD Layoff from Career Appointment: Apply by 8/24/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/2/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.
As assigned, the Triton Auxiliary Programs & Services (TAPS) Financial Analyst 3 will serve as financial/operational analyst in various units with the Bookstore and Imprints with a total annual budget of $29M. Coordinate and prepare annual operating budget for assigned Bookstore and Imprints units. Establish or document accounting methods, reporting procedures or operational controls. Prepare computer-based accounting/financial reporting and forecast models. Prepare, review and monitor monthly financial statements to provide sound financial information for management decision making. Conduct monthly meetings with various unit directors, managers and supervisors; research and analyze problems; and recommend solutions.
Review and establish procedures and policies to ensure that financial operational controls are in place for assigned the Bookstore and Imprints organizations. Ensure financial reporting and to meet Campus General Accounting closing deadlines, responsible for successful and timely completion of month-end and fiscal year-end closing. Responsible for accounts payable, accounts receivable, balance sheet reconciliations, and inventory accounting/reconciliation. Maintain and update the Bookstore and Imprints' asset database, annual assets reconciliation and depreciation reports, and prepaid expenses and accruals as required for fiscal closing. Perform special or ad hoc projects, cost accounting, and reporting assignments. Serve as back up to other TAPS units as needed.
The TAPS Financial Analyst 3 will use skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures to resolve a wide range of issues in imaginative as well as practical ways. Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Perform complex planning and analytical functions. Demonstrate good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.
Graduation from college with a major in economics, business administration, political science, or an allied field, with progressive professional experience in fiscal analysis or administration; or an equivalent combination of education and experience. Experience conducting complex analytical studies in a large scale, multi-facility, or complex facilities environment.
Thorough knowledge of finance policies, practices, and systems. In-depth knowledge of applications of principles and practices of fiscal planning and analysis, budgetary systems, cost accounting and organizational management. Demonstrated knowledge of accounts payable principles and practices. Understanding of fixed asset management and depreciation.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Proven ability to exercise internal control to ensure compliance with sound business practice, including the development of policies and procedures, the review and approval of transactions, and account reconciliation.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Solid skills in applying computer technology as a problem-solving tool in financial modeling, analysis, budgetary management, and other administrative functions and situations.
Proficiency using computer software, such as Microsoft Excel, Word, Access and PowerPoint. Knowledge of various computer software programs, such as Oracle Enterprise, Maximo work management system, and various ERP financial sub-systems. Ability to understand and utilize strengths of these computer systems.
Strong critical thinking skills. Proven ability to analyze complex fiscal issues and information, recognize potential impact, identify alternative solutions and make recommendations.
Excellent leadership skills with ability to exercise good judgment for effective problem resolution. Ability to evaluate workload, plan, schedule and direct work. Ability to address and resolve performance problems and other personnel issues and concerns. Proven ability to develop and conduct effective financial system training.
Demonstrated skill negotiating with vendors and collection agencies to resolve credit holds and other problems that negatively impact the unit’s ability to conduct business.
Proven ability to independently gather required information to organize, and perform financial analysis assignments. Proven ability to perform independently with minimal direction in unstructured situations and apply creativity and originality in problem solving.
Proven ability to complete assignments given on a project basis, meet established deadlines and manage peak workload periods. Ability using organizational skills to multi-task in a high volume environment, prioritize a heavy workload and adapt to changing priorities. Ability to successfully maintain, implement or evaluate new procedures, systems and reports.
Excellent verbal and written communication skills. Proven ability to effectively present information verbally and in writing in a clear and concise manner. Ability to prepare, write and present clear and concise reports, presentations, and correspondence.
Excellent interpersonal skills including tact, diplomacy, adaptability and ability to recognize politically sensitive situations. Proven ability to interact effectively with diverse levels of personnel over the telephone, computer and in person. Ability to successfully establish and maintain positive and goal-oriented working relations.
Demonstrated ability to function as a member of a team. Ability to work effectively and participate in teams and workgroups. Experience in leading and participating in cross functional teams.
Ability to apply and model UC San Diego's Principles of Community in all interactions.
DOJ/FBI and DMV background checks and clearances required prior to employment.
Must possess and maintain a valid California Driver License.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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