Fellowship/Education Coordinator - 117017
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#117017 Fellowship/Education CoordinatorFiling Deadline: Fri 7/1/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 06/22/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 07/01/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.
The Division of Geriatrics, Gerontology and Palliative Care aims to improve the lives of seniors by providing comprehensive, tailored care for older patients, advancing research in aging, and educating healthcare professionals on the needs and best ways to care for older adults.
Under supervision of the Director for Education and Development, the Division Education Coordinator will serve two key roles: 1) Program Administrator for the ACGME-accredited Geriatrics Fellowship Training Program, and 2) Coordinator providing administrative support for the other geriatrics education programs of the division, including the San Diego/Imperial Geriatric Education Center (a Geriatrics Workforce Enhancement Program grant) and the California Dementia Care Aware initiative. As the Fellowship Administrator, this individual will be responsible for coordinating all aspects of the fellowship program and helping to ensure policies and accreditation standards are met. Responsibilities include managing the annual recruitment process using the Electronic Residency Application Service (ERAS) and as a participant in the National Resident Matching Program, completing all onboarding requirements for fellows, developing and coordinating schedules, coordinating educational activities (e.g., seminars, journal club), initiating and ensuring completion of evaluations by faculty, fellows, and other support staff, event planning, and generating reports, as needed.
This individual must have comprehensive knowledge of the Accreditation Council for Graduate Medical Education (ACGME) requirements and will be the main liaison between UCSD Fellows and faculty, affiliated institutions, and the Graduate Medical Education office. As Coordinator of the Division’s other education programs, this individual will develop schedules for residents and other trainees from UCSD and neighboring institutions completing geriatrics rotations, track evaluations, and serve as the primary contact for trainees, teaching faculty and program administrators from the participating programs. For the GWEP and Dementia Aware initiatives, this individual will work closely with grant leadership to assist in the execution of the project objectives and provide operational and administrative support of these dementia-focused training grants. This individual will independently compose correspondence and answer inquiries and serve as a key point of contact for grant partners, and assist with meeting planning, travel, and data collection. These two programs include partnerships with multiple local (and state-wide) organizations. This individual will also coordinate and process travel, purchasing and reimbursements, as needed.
Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
Effective interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
- Employment is subject to a criminal background check.
- Occasional evenings and weekends may be required.
- Overtime may be required.
- Must be willing and able to travel between the various partner locations, if needed
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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