Job Description

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Commensurate with Experience
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Days, 8 hrs/day, M-F

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112273 Fellowship Coordinator

Initial Review Date: Tue 1/25/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/15/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/25/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UC San Diego Department of Radiology is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, leading-edge research, and state-of-the-art services for clinical and translational studies. The department is committed to offering a dynamic learning environment and growth opportunities to its talented and dedicated employees.

The Education Services Unit provides a unique and exceptional education experience for all scholars, regardless of training level, within the UC San Diego Department of Radiology, by integrating and aligning all Radiology educational activities with the overall goals and mission of the Department and the UC San Diego School of Medicine and UC San Diego at large.Under the direct supervision of the Director of Academic Affairs, the incumbent will perform a wide variety of educational activities for the Education Services Unit.

The Fellowship and Educational Programs Coordinator ensures that all departmental educational activities are integrated with the overall goals and mission of the Department of Radiology, UC San Diego School of Medicine, and UC San Diego at large. Incumbent is the principal contact and disseminates materials for the Department of Radiology education programs and the development of relationships with, and selection of, potential UC San Diego campus and community partners. Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Incumbent will interpret, evaluate and monitor information, policies, procedures, and agreements with participating agencies. Independently manage and monitor the recruitment and appointment process for all educational programs. For the Department of Radiology, this includes: ACGME fellowship program in Neuroradiology, non-ACGME fellowship programs in Body Imaging, Breast Imaging, Cardiothoracic Imaging, Magnetic Resonance Imaging, and Musculoskeletal Imaging; 10 medical education elective courses for 3rd and 4th year medical students; Continuing Medical Education (CME) courses and activities; postdoctoral scholar appointments and visiting scholar designations. Coordinate all program and employment application materials, billing application packets, and credentialing forms.

Manage all functions of the recruitment and on-boarding process for prospective applicants, including multi-site credentialing, course, and activity assignments. Designs and generates monthly ad hoc reports for statistical and administrative use. Manages current clinical fellow administrative/personnel functions. Provides clinical fellowship orientations. Oversees all visa processing for clinical fellows, as well as for postdoctoral scholars and visiting scholars. Serves as liaison between fellows, medical students, postdoctoral scholars, visitors, faculty, affiliated institutions, community physicians, and other agencies. Also serves as liaison between UC San Diego department offices and administration. Acts on behalf of the Program Directors as needed. Performs other job functions as assigned.


  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training

  • Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.

  • Knowledge of processing visa applications (J-1 and H-1B).

  • In-depth knowledge of credentialing process.

  • Demonstrative knowledge of implementing and overseeing Fellowship and Visiting Scholar programs.

  • Must be able to communicate effectively in administrative meetings regarding all areas of the Fellowship-academic, administrative, and management- and immigration related-issues.

  • Proven knowledge of Graduate Medical Education's policies and procedures regarding clinical fellows, recruitment processes and deadlines. Ability to interpret and implement policies and procedures regarding all aspects of clinical fellowship programs including personnel actions, such as appointments, reappointments, and due process.

  • Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

  • Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

  • Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues. Superior interpersonal skill including tact, diplomacy and flexibility.

  • Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

  • Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.


  • Master's degree in related area preferred.
  • Knowledge of Immigration & Naturalization Service regulations for non-immigrant and immigrant visas and Dept. of Labor procedures for Labor Certification.
  • Skill and managing a fellowship program with separate stages of on-going tasks of different requirements for three separate groups in three separate years.
  • Knowledge of hospitals, clinics, campus and various departments and their activities.


  • Employment is subject to a criminal background check.
  • Overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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