Job Description

Payroll Title:
MEDICINE/Infectious Diseases
Hiring Salary Range
$24.00 - $34.00 / Hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#120981 Fellowship and Education Coordinator

Initial Review Date: Fri 2/3/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 01/16/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/26/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


The Department of Medicine is responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego and employs 500+ full-time salaried faculty members and 150+ academic appointees. Staff personnel include 800+ staff in 9 bargaining units, students, and volunteers. There are over 250 clinical faculties practicing at multiple sites and hospitals. Professional fee billings for the department exceed $50 million with collections of over $19 million per year. The total annual budget is approximately $170 million, which includes contract and grant revenues, clinical practice and medical center funds, and other state and private endowment funds.

Under supervision of the Division Administrator, Division Chief, and the Fellowship Training Program Director, the Fellowship and Division Program Coordinator has overall responsibility for the administration of the Infectious Disease Fellowship Program. Duties will include but not be limited to training program administration, clinical fellow recruitment, and fellow personnel support. The Coordinator will also be responsible for managing the division training grants and other educational initiatives. In addition, the duties will also include division operations support, fiscal management, and academic personnel support for the division.

The administration of the fellowship training program requires full knowledge of the professional goals of an accredited training program. This includes a comprehensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements. The Fellowship Program in the Division annually receives hundreds of applicants, conducts numerous interviews; and fills 4-5 slots per year.

The incumbent is responsible for developing and implementing the fellowship website and managing Med Hub with fellows scheduling and webpaging.

The incumbent is responsible for managing the annual recruitment process using the Electronic Residency Application Service (ERAS). This includes receiving, screening, evaluating, ranking and scheduling interviews with the Recruitment Committee within a two month recruitment period. Incumbent compiles and maintains all fellow data, master rotation schedules, elective logs, personnel and salary records, data required for ACGME accreditation and evaluation systems for both house officers and faculty. Manage the program budget to include reconciliation, travel, purchase orders, recharges and reimbursements. Design and generate monthly and ad hoc reports for statistical and administrative use. Responsible for coordinating and planning all meetings, events, and conferences. Serve as liaison between UCSD fellows and faculty and affiliated institutions, community physicians, and other agencies. Liaison between UCSD department offices and administration. Acts on behalf of the Program Director as needed. Responsible for ensuring that fellows are kept abreast of licensing requirements, enrollment procedures and registration and application deadlines for in-training exams, American board exam, etc.

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.


  • Six (6) year of related experience, education/training, OR an Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Basic knowledge of relevant policies and regulatory requirements. Knowledge of health professions education industry. Knowledge and understanding of the medical education process, including undergraduate medical education (medical school), postgraduate residency training, and continuing medical education after residency.

  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Extensive PC and software experience to include Windows, Microsoft Office Suite (Word, Excel, PowerPoint) and Internet Navigation. Previous experience in development of systems to track, monitor, and report programs and program compliance.

  • Demonstrated knowledge and understanding of ACGME General Program and the ACGME Residency Review Committee and an understanding of their implications for a fellowship program.

  • Experience with grant proposal preparation and submission. Knowledge of contracts and grant guidelines. Experience with fellowship training programs.

  • Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision. Demonstrated experience with online scheduling and website maintenance tools.

  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.


  • Experience formatting manuscripts for submission.
  • Strong bookkeeping, accounting, and fiscal management skills. Ability to successfully manage a complex budget with many differing funds.
  • Experience with PPS, Online Timekeeping, IFIS, ERAS, and Financial Link.
  • Experience with UCSD travel, accounting, and purchasing processes, tools, and forms.
  • Experience with ERAS (Electronic Residency Application Service) and the NRMP (National Resident Matching Program.
  • Experience with the ACGME (accreditation council for graduate medical education) data collection system.


  • Employment is subject to a criminal background check.

Pay Transparency Act Full Salary Range: $43,900 - $91,900 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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