Job Description

Payroll Title:
Hiring Salary Range
$52,000.00 - $67,900.00 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#120442 Faculty Recruitment Analyst - Hybrid/Remote

Filing Deadline: Fri 2/10/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/13/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/22/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

TThis position is eligible to work a primarily remote schedule but must be able to report to Campus and Rady Children’s Hospital for in-person recruitment planning, visits, and meetings."

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

Serve as an independent, professional expert in the area of personnel administration with a specialization in faculty recruitment and relocation for all divisions within the Department of Pediatrics. Provide leadership, planning, development, and comprehensive management of the faculty recruitment and relocation process including training for faculty and division contacts directly related to faculty recruitment and relocation matters. This position will also manage compliance policies and processes for the Department, as they relate to faculty recruitment and relocation. Responsible for contributing to policy and procedure development as well as customer service standards. The incumbent will provide support to department officials in developing recommendations that lead to major changes in the Department related to faculty recruitment and relocation, as well as policies, procedures and practices in those areas. Will conduct complex analysis of faculty related recruitment and relocation matters.

This position will design, develop, and manage the faculty recruitment and funding approval process for all pediatric specialties located at Rady Children's Hospital as part of the Affiliation Agreement with Rady Children's Hospital and associated Departments across School of Medicine departments. This position will also work closely with senior leadership on new initiatives, policies, and processes in the areas of faculty recruitment and relocation.

The incumbent must demonstrate a high degree of professionalism and calmness in a rapidly changing, time-pressured environment. This requires the incumbent to use discretion and have an understanding of sensitive issues, utilize independent judgment, possess strong organizational skills and the ability to be flexible as priorities demand. Performs other duties as assigned.


  • Six years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.

  • Working knowledge of common organization- or research-specific and other computer application programs.

  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Superior interpersonal skills to be effective in communicating and interacting with all levels of the organization (i.e., university and department), including academics, managers, staff and students; the ability to establish and maintain cooperative working relationships; and the skill to establish rapport and gain the trust of others.

  • Proficient in ability to use discretion and maintain all confidentiality.

  • Demonstrates ability to use sound judgment in responding to issues and concerns.

  • Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

  • Proficient in ability to multi-task with demanding timeframes. Demonstrated ability to prioritize and organize job responsibilities in an environment of high-volume workload, competing deadlines, changing priorities, and frequent interruptions.

  • Working knowledge of applicable policy analysis techniques. Demonstrated ability to independently analyze recruitment and relocation systems and processes in order to recommend, support, and implement new and improved processes.

  • Demonstrated proficiency facilitating the recruitment and relocation process for faculty, physicians, researchers, academics (post-doctoral scholars, staff and student employees preferred), including the ability to train staff on the recruitment and relocation process.

  • Knowledge and experience in the analysis and interpretation of higher education institution policies, practices, and procedures related to Academic Affairs, Academic Diversity and Affirmative Action policies, Academic Compensation, Visa and Immigration law, Payroll and Benefits, and their application to academic series.

  • Demonstrated ability to work independently. Ability to follow through and complete projects with minimal direction.

  • Extensive knowledge of University recruitment and relocation policies and procedures with ability to independently interpret and analyze, propose solutions and apply them to non-recurring or precedent-setting situations.

  • Strong, demonstrated skill and ability to compose correspondence and department policies, procedure summaries, reports and training materials.

  • Demonstrated ability to identify the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication.


  • Demonstrated knowledge of UC policies and procedures related to academic personnel.

  • Demonstrated experience in Project Management.


  • Employment is subject to a criminal background check.

  • Must be willing to work occasional overtime as needed for deadlines.

  • Must be able to attend occasional meetings on evenings and weekends.

  • Must be willing and able to travel, and escort candidates to multiple sites.

  • Must have access to reliable transportation.

Pay Transparency Act Full Salary Range: $43,900 - $91,900 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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