Job Description

Payroll Title:
Hiring Salary Range
$51,531.84 - $55,102.32 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#112747 Faculty/Fiscal Assistant

Extended Deadline: Tue 2/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/04/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/12/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until position is filled.


Under general supervision, this position will include Faculty and Fiscal Assistant support for the NanoEngineering Department.

The faculty assistant support includes administrative support for the instructional programs by word processing course materials, copying, maintaining files, ordering AV equipment and conference rooms and interacting with faculty, staff and students. Position additionally provides administrative support to permanent faculty members and their research groups in the department. Coordinates all activities required to support faculty members such as: administration; teaching; research; community/campus service. Responsibilities include organizing conferences, symposia, special events; preparation of reports and correspondence; purchasing support; and coordination of international visitors and related tasks.

Serve as support to the fiscal team on all aspects of the day-to-day financial responsibilities within the Department of NanoEngineering. Duties include the preparation of on-line and paper financial transactions such as reimbursements and purchase requisitions. Review appropriateness of expenditures, availability of funds and applicable funding restrictions. Assist with post award administration using regulations, policies and procedures governing state, private and federal agency compliance requirements.

Under direction, prepare and coordinate submission of proposals to respective agencies at the direction of the Financial Manager, MSO, PI, Chair, and in compliance of UCSD OCGA and/or OGS processing requirements.


  • Ability to exercise good judgment for problem solving, analytical skills and ability to anticipate problems. Ability to identify and recommend appropriate solutions and implement action.

  • Ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines.

  • Proficient experience with computers and experience with MS Word, PowerPoint, and intermediate to advanced level skills in EXCEL.

  • Strong oral communication skills, with the ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances.

  • Ability to maintain confidentiality regarding financial, payroll, and personnel information.

  • Knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.


  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online