Job Description

Payroll Title:
ACAD HR ANL 1
Department:
VCHS CENTRAL SERVICES/ACADEMIC
Hiring Salary Range
$18.15 - $28.00 /hour
Worksite:
Greenwich Drive
Appointment Type:
Contract
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#117069 Faculty Compensation Assistant Analyst

Initial Review Date: Fri 7/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is a contract position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 07/01/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Greenwich Drive and remote.

DESCRIPTION

Come join our dynamic team committed to the recruitment and retention of our outstanding faculty! As a top-ranking, future oriented organization, we offer challenging career opportunities in an innovative environment. We train and follow a progressive philosophy of career development for our employees. All staff are provided foundational training opportunities in LEAN, Change Management, Project Management, and communication strategies in our mission to recruit and develop an agile workforce that is future focused and motivated to support the universities our tri-mission of Teaching, Research, and Clinical service. We are looking for bright, agile, and innovative candidates who are interested in a career working in a university environment.

The UC San Diego, Health Sciences Academic Resource Center (ARC) is one of four shared services at UC San Diego. ARC provides administrative support services for faculty, academics, scholars, physicians, and department liaisons in the areas of recruitment, academic review, personnel administration, and compensation. Our mission is to provide expert, timely service and objective advice to our clients as they work to fulfill the UCSD mission of groundbreaking research, inspired teaching, and clinical service.

Under close supervision of the SOM Faculty Compensation Operations Manager, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions:

  • Payroll for Faculty, Academics, and MSP Staff Physicians
  • SalPro Data Management & Entry
  • Salary Analysis
  • MSP Physician Contracts
  • Academic Timekeeping
  • Z Payment Processing

Acquires the skills to serve as a resource on faculty salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to Department Business Officers (DBOs) and Chairs. Assists with ad hoc reporting to analyze and support decision making for use of funds. Learns to implement faculty salaries, review funding sources, perform leave reporting and all other items/issues related to faculty compensation. Assists in the processing and tracking of Management & Senior Professional (MSP) Staff Physician contracts. Develops timelines and ensures implementation of all faculty salary processes through the fiscal year. Manages work flow and deadlines. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to faculty compensation administration as required.

MINIMUM QUALIFICATIONS

  • Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.

  • Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Personnel Payroll System (PPS), Integrated Financial Information System (IFIS) and ServiceNow case management system. Demonstrated knowledge and experience using information technology to include MS Office, (i.e. Word, Excel, PowerPoint Outlook, etc.) and relational databases.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to recognize and analyze salary history trends in order to make recommendations.

  • Skills to communicate effectively, both verbally and in writing.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

  • Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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