Job Description

Payroll Title:
Hiring Salary Range
$24.68 - $28.96 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri, occasional overtime as needed

#116533 Faculty Assistant / Research Group Coordinator

Extended Deadline: Fri 7/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/25/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/13/2. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists. The department’s organization is divided among three major academic sections each with its own leadership representation under the Department Chair: Physical, Analytical & Environmental (PAE); Biochemistry & Biophysics (BB); and finally Synthesis, Materials and Chemical Biology (SMCB). The department is comprised of 75 ladder rank faculty, and additional 10 in various instructional titles and ~150 in academic research titles and postdoctoral scholars.

The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 90 career staff; ~60 temporary or student staff, and 350 Master’s and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1,700, and total undergraduate and graduate annual course enrollments exceed 23,000. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages eight recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to two national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

This position provides high level administrative support for faculty members and their research groups (graduate/undergraduate students, postdoctoral fellows, project scientists) in the Department of Chemistry and Biochemistry. The ideal candidate will use initiative, resourcefulness and good judgment to handle a wide variety of administrative duties encompassing lab orders, travel, reimbursement, instructional support, preparation of research papers, multiple and complex calendars. Work with departmental Fund Managers in purchasing, travel, and preparation of contract and grant proposals. Independently manage a high volume of international visitors, coordinating all logistics including accommodations and reimbursement. Act as liaison between the faculty members and their research groups, the departmental business office and other on and off-campus organizations in matters concerning travel, shipping, purchasing, housing, catering, facilities, contracts and grants. Meet frequent and changing deadlines, interact with diverse individuals and perform multiple tasks/functions.

  • Must be willing to work overtime during peak periods.

This position is primarily onsite, has the potential for a partially remote schedule.


  • Experience keeping complex calendars and schedules.

  • Ability to make foreign and domestic travel arrangements with the skill to research the most economical rates and prepare all travel-related forms for submission and reimbursement.

  • Skill to independently plan conference and complex event activities; working knowledge of UC policies and procedures, facilities and resources, and ability to properly complete and submit required university forms.

  • Experience with fund accounting and fiscal management. Experience with online fiscal platforms such as Oracle, Concur, MyPayment, and/or Cognos preferred.

  • Excellent time management and organizational skills to manage multiple and/or diverse administrative responsibilities concurrently, including organizing work, setting and maintaining priorities, meeting deadlines, and meeting quality and quantity standards. Flexibility in dealing with people and competing demands. Ability to work with frequent interruptions.

  • Ability to communicate with a high degree of tact diplomacy, professionalism and flexibility in interacting with high level administrators and international members of the scientific, academic and/or scientific community. Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Strong customer service orientation: ability to communicate clearly and logically to make recommendations, discuss problems, and research and explain policies/ procedures.

  • Skill to use basic mathematical skills and manipulate complex formulas in various spreadsheet programs to produce accurate projections of funding support in various categories.

  • Proficient skill to operate a personal computer and knowledge of databases, general computer applications, and programs including Microsoft Suite, Google Suite, Zoom, and MSTeams. Ability to update and increase computer skills and knowledge as needed.


  • Background Check is required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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