Job Description

Payroll Title:
Hiring Pay Scale
$16.24 - $32.07 / Hour
La Jolla
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#119682 Faculty Assistant

Extended Deadline: Fri 4/7/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/26/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/4/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


UCSD Health Sciences is a $1 billion dollar plus organization encompassing 16 academic departments (14 clinical, 2 basic sciences), 2 pre-academic/hospital departments, 2 professional schools (School of Medicine and SkaggsSchool of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. The UCSD Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high-throughput genomics, systems biology, and crystallography.

Our 36 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting edge of biology, cutting across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment withchallenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.

Under direction, incumbent provides full administrative and organizational support to a Professor of Cellular and Molecular Medicine and his large research team. Using guidelines provided, coordinate and organize the daily functions of the administrative office and laboratory. Under senior academic supervisor's guidance, respond to requests for assistance and advice. Receive training to respond to requests from collaborators, faculty, staff, students, campus officials, external and foreign granting agencies, and officials. This position will be exposed to confidential material, including information related to production and coordination of manuscripts, grants, and gifts.

May be trained to perform material transfer and service agreements. May be responsible for planning and organizing an extensive travel schedule. Incumbents are responsible for interpretations and decisions based on established policies, precedents and administrative regulations which may not be directly applicable. The Faculty Assistant will follow University policy and procedures in all aspects of job duties. Skills to prioritize and pace multiple responsibilities on several projects simultaneously, while meeting changing deadlines. Performs other duties as assigned. We welcome recent college graduates from outside institutions as well as UCSD with a background in science to apply.


  • Ability to independently follow and interpret oral and/or written instructions, perform duties with accuracy and consistency, changing priorities to meet multiple deadlines. Excellent skills to prioritize and organize the workflow, delegating clerical assignments as necessary.

  • Extensive computer experience to include expertise with various software packages to include Word, Excel and Power Point. Ability to use reference management and website editor software.

  • Ability to analyze, research, gather and organize information to produce reports and/or provide concise verbal presentations.

  • Experience coordinating meetings, conferences and workshops.

  • Strong and excellent interpersonal communications skills to work effectively with diverse faculty, technicians, postdocs, staff and students, including those from different cultures and backgrounds, within the department, Medical School, external and foreign agencies, and professional associations.

  • Ability to manage calendar, book travel, and process reimbursements.

  • Excellent knowledge of English grammar, spelling, punctuation, and sentence structure. Superior word processing skills.

  • With direction, be trained to exercise control of situations or events. Ability to make recommendations or decisions that affect office.

  • Demonstrated ability to independently compose correspondence.

  • Skill in analyzing and organizing information and preparing for presentation.

  • Ability to coordinate material transfer agreements.


  • Basic accounting skills.
  • Knowledge of UC policies and procedures to include purchasing regulations and procedures.
  • Skill in maintaining and updating all computer files to allow easy retrieval of and access to information.
  • Knowledge of scientific terminology and symbols.
  • Knowledge of animal protocol and EH&S regulations related to research laboratories.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Willing to work evenings and weekends if necessary to meet deadlines.

Pay Transparency Act

Annual Full Pay Range: $33,900 - $66,962 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $16.24 - $32.07

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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