Job Description

Payroll Title:
ALUMNI EXTERNAL REL SPEC 2
Department:
Scripps Institution of Oceanog
Hiring Salary Range
$21.02 - $32.52 / Hour
Worksite:
SIO
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#119017 External Relations Specialist 2

Filing Deadline: Fri 10/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/27/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/07/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DESCRIPTION

Implements noncomplex programs, events and/or communication strategies designed to inform key constituencies of institutional programs, activities, policies, and practices.

Provide confidential research, analysis, and analytical support for unit staff of UC San Diego's Scripps Institution of Oceanography (SIO) Office of Institutional Planning, Government Relations, Strategic Partnerships, and Events. Research and analysis duties include research of various topics relevant to work with key external constituencies in government and science policy; locating and reviewing congressional testimony, government reports, and agency budgets; preparing synopses and summaries for SIO leadership; draft correspondence; and maintaining unit contact, proposal, and funding databases. Assist with the planning of high-level institutional visits from external constituents and meetings, and prepare briefing materials.

QUALIFICATIONS

  • Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

  • Basic knowledge of the institution, its mission, vision, goals, achievements, policies, and infrastructure.

  • Organizational skills including skills to meet prescribed deadlines; event planning skills.

  • Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution.

  • Analytical and critical thinking skills.

  • Applicable computer skills.

  • For staff in Government/Community Relations: basic knowledge of public policy and the legislative process.

  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field; or an equivalent combination of education and experience.

  • General knowledge of federal/state/local/private research funding programs and processes.

  • General knowledge of state and federal legislative branch committee system; legislative calendar; executive branch and legislative budget process.

  • Knowledge of statutory duties and powers of the State of California and US Government constitutional officers, cabinet members, and members of the legislative branch.

  • Experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation, and typographical errors.

  • Knowledge of Federal and State government protocol.

  • Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, FileMaker Pro, PowerPoint, Adobe applications, mail merge, and e-mail programs. Ability to work on a Macintosh platform.

  • Experience assisting with planning events/meetings from inception to completion.

  • Experience effectively communicating in person, on the phone, and in writing to a diverse population including government VIPs, industry representatives, academics, students and staff, etc.

  • Previous experience assisting in the process of preparing presentations and reports.

  • Demonstrated ability to research topics and gather information using the WWW and library resources. Strong knowledge of document conversion processes using Adobe and other programs. General understanding of and comfort with information technology.

  • Demonstrated ability to work and excel in a team environment

  • Knowledge and experience with Federal/State/local science/environmental policy issues.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on background check results.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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