Job Description

Payroll Title:
Center for Machine Integrated
Hiring Pay Scale
$26.16 - $27.97 / Hour
Hybrid Remote
Appointment Type:
Limited Appointment
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Variable, 3.2, Monday - Friday

#122832 Executive Assistant to Directors of Center for MIC

Extended Deadline: Tue 6/13/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Job posting will remain open until a suitable candidate has been identified.

This is a part-time 40% Limited position with the possibility to extend or conversion to career status.


The Executive Assistant supports the MICS Faculty Directors and facilitates industry engagement activities in coordination with the Faculty Directors and the Deans Office Corporate Research Partnership Business Development Directors.

The Executive Assistant is responsible for a range of duties that serve the mission of the Center, including coordinating multiple calendars for meetings and events, arranging and reconciling travel, providing logistical support for industry visits and events, updating website content as directed, formatting presentation materials and reports, as well as drafting correspondence. The Executive Assistant should display a high level of customer service, in order to facilitate active engagement between industry partners, Center Faculty and Student Affiliates, and the Deans Office Corporate Engagement Team. The Executive Assistant works collaboratively with colleagues in the Dean's Office and Electrical and Computer Engineering Department.


  • Demonstrated experience providing high level administrative support in an office or academic setting.

  • Experience managing a complex calendar. Proven experience in scheduling, organizing, and coordinating seminars, meetings and special events.

  • Experience preparing and processing travel, purchasing, and disbursement requests.

  • Strong computer skills, including understanding of and proven ability using various applications such as spreadsheets, word processing applications, databases, email, and internet browsers. Skill using computerized business applications and databases.

  • Skill in conceptualizing, planning and organizing events and projects.

  • Excellent verbal and written communication skills. Ability to communicate effectively both in written and oral form with students, staff, faculty and other diverse groups of people.

  • Demonstrated ability to exercise good judgment for problem solving; analytical skills and ability to anticipate problems, recommend solutions and implement action.

  • Ability to establish new procedures for operations. Ability to analyze diverse needs, material and/or issues to facilitate ordering the elements into logical and organizational structural processes and procedures.

  • Ability to analyze complex situations and data, and develop clear and concise written/oral reports or recommendations, especially when no clear directives are provided and/or there are many possible solutions.

  • Good organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities; and take into account deadlines, competing requirements and complexity.

  • Demonstrated ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to control situations or events in the absence of higher authority and ability to make recommendations or decisions that affect Center’s operations and activities.

  • Ability to function efficiently and productively as a team member with all the interpersonal skills required to build and maintain cooperative working relationships with a variety of individuals, campus units, and industry contacts.

  • Ability to organize workload, set priorities, meet frequent deadlines, and work independently and effectively under pressure/constant interruptions. Proven ability to manage a large volume of detailed work.

  • Ability to work with little supervision and with initiative, including aptitude to repeat routine tasks without reminders.


  • Must be able to work 16 hours per week, flexible schedule with Hybrid/Remote options.

  • Job offer is contingent on clear Background Check.

  • Must have reliable transportation.

  • Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $78,258 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $37.48

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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