Job Description

Payroll Title:
Hiring Salary Range
$55,000 - $70,000 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#117189 Executive Assistant to Director of CWC

Filing Deadline: Thu 7/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/26/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/07/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Serve as official point-of-contact for the Center for Wireless Communications (CWC). Provide high level administrative support to the Director of CWC, performing a wide range of duties that require tact, independent judgment, diplomacy, attention to detail, organizational skills, and discretion to advance the mission of the Center. Responsible for coordinating, scheduling, and calendaring industry appointments, meetings and workshops, developing and preparing technical and non-technical correspondence, presentation materials, and reports.

Coordinate high-profile events for CWC, including site visits, research reviews, and workshops. Plan and follow through with entire event coordination process; prepare planning budget for all costs and review post-event costs for accuracy; arrange venue; order catering and A/V services; and coordinate travel arrangements. Prepare and process all event related transactions and reimbursements.

Cover letter required for a complete application.


  • Experience providing high level administrative support in a corporate or academic setting.

  • Demonstrated experience in scheduling, organizing, and coordinating seminars, meetings and special events.

  • Experience preparing and processing travel, purchasing, and disbursement requests.

  • Proven experience managing a complex calendar.

  • Strong computer skills, including understanding of and proven ability using various applications such as MS Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Google Docs,Google Sheets, G-mail, and internet browsers.

  • Skill in conceptualizing, planning and organizing events and projects.

  • Excellent verbal and written communication skills. Ability to communicate effectively both in written and oral form with students, staff, faculty and other diverse groups of people.

  • Ability to establish new procedures for operations. Ability to analyze diverse needs, material and/or issues to facilitate ordering the elements into logical and organizational structural processes and procedures.

  • Ability to analyze complex situations and data and develop clear and concise written/oral reports or recommendations, especially when no clear directives are provided and/or there are many possible solutions.

  • Ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to control situations or events in the absence of higher authority and ability to make recommendations or decisions that affect Center’s operations and activities.

  • Ability to function efficiently and productively as a team member with all the interpersonal skills required to build and maintain cooperative working relationships with a variety of individuals, campus units, and industry contacts.


  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required.

  • Overtime may be required.

  • Cover letter required for a complete application.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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