Job Description

Payroll Title:
BLANK AST 3
Department:
REVELLE COLLEGE
Hiring Salary Range
$54,622 - $58,401/year
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day

#121146 Executive Assistant to Dean of Student Affairs

Filing Deadline: Fri 2/3/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 1/25/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/3/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Revelle College is the first of seven undergraduate colleges established at the University of California, San Diego. It was named in honor of Dr. Roger Revelle, who is noted for his research on global warming and was a major force in the founding of UC San Diego. Revelle College is a community of over 5,300 UC San Diego undergraduate students who represent diverse cultures, backgrounds, and experiences. At Revelle, our mission is to provide students with a rigorous general education that emphasizes both depth and breadth, a rich set of experiential learning opportunities, and a welcoming and supportive community where students can acquire the knowledge, skills, and expertise to succeed in a wide range of academic, professional, and personal settings.

The Executive Assistant to the Dean of Student Affairs serves as the Dean's primary designee for a number of confidential functions, including student conduct and low-level financial matters. The Executive Assistant ensures the efficient and effective day-to-day operations under the Dean of Student Affairs' areas of responsibility, which include student conduct, student advocacy, student leadership programs, student activities, orientation, residence life, first-year experience programs, and assessment. General responsibilities include preparing confidential letters, reports, and memorandum; making and monitoring purchases; managing reimbursement paperwork and supporting budget activities; establishing office procedures for the Dean of Student Affairs' Office; performing clerical and administrative services, maintaining confidential records, and conducting limited research (as needed). The Executive Assistant serves as the primary liaison between the Dean of Student Affairs' Office and Undergraduate Colleges Business Office (UCBO), and consults with the UCBO on all financial matters, purchases, reimbursements, and budget activities.

The Executive Assistant to the Dean serves as the first point of contact for Revelle Student Affairs, and works with students, faculty, staff, and parents to triage questions, concerns, and problems. The Executive Assistant is responsible for managing all academic and non-academic conduct cases within Revelle's conduct system, while ensuring that the Dean's Office adheres to federal and state laws, UC policy directives, the Student Conduct Code, and the Policy on Integrity of Scholarship. Futher, the Executive Assistant must comply with a series of overlapping timelines, create protocols for the proper handling of student conduct cases, and receive and process cases using UCSD's student conduct database.

  • Occasional evening and weekend hours to support college events and programs such as Orientation, Welcome Week, Homecoming, Commencement, Triton Day, Transfer Triton Day, etc.

QUALIFICATIONS

  • Demonstrated experience managing complex calendar and travel arrangements, and planning both on- and off-site meetings/events.

  • Demonstrated outstanding level of professionalism in providing administrative assistance, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality.

  • Proven ability to multi-task, prioritize workload, meet a variety of intermediate and final deadlines that carry a high consequence of error, while effectively managing frequent interruptions and/or changing priorities.

  • Superior interpersonal skills and demonstrated ability to interact and communicate effectively with a diverse group of students, faculty, staff, administrators, and others in a professional manner.

  • Ability to develop and organize systems for the management of student information, confidential files, and general office functions.

  • Ability to accurately interpret UCSD protocols, policies, and procedures, as well as state and local laws, and to communicate clearly and logically to create necessary administrative applications on behalf of the Dean of Student Affairs.

  • Proven ability to conduct research and analyze various documents, with the objective of obtaining data and historical information to compile reports or on-going projects. Demonstrated ability to assimilate a wide range of information in order to provide up-to-date, accurate information to others.

  • Demonstrated ability to recognize problems, identify potential solutions, implement appropriate resolution, and evaluate results and progress.

  • Demonstrated ability to proofread own and others work with proper formats for composing and editing documents using a thorough mastery of English grammar, punctuation, and spelling.

  • Proficient skill utilizing Microsoft Office applications including databases, word processing, spreadsheets, and electronic mail.

  • Ability to perform the scheduling, organization, coordination and for a wide variety of college and campus-wide meetings and events.

  • Ability to investigate, analyze, and compile financial and budgetary data and to develop, evaluate and implement sound budget recommendations

  • Demonstrated ability to develop and maintain accurate and detailed records.

SPECIAL CONDITIONS

  • Background Check required.

Pay Transparency Act Full Salary Range: $40,700 - $78,258 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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