Job Description

Payroll Title:
Hiring Pay Scale
$80,000 -$90,000/year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#123503 Executive Assistant

Extended Deadline: Mon 10/9/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 6/7/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/16/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 6/16/23.


At the UC San Diego Office of the Vice Chancellor for Equity, Diversity, and Inclusion (VC-EDI), we believe that true excellence is achieved through productive relationships among people of diverse perspectives. Creativity and innovation prosper when the collective talents of our students, faculty, and staff are joined together in an environment that is open and inclusive. We define greatness by our ability to work together in a climate of shared respect, where diverse perspectives are valued and opportunities for growth and self-reflection exist for all. VC EDI works in partnership with other Vice Chancellor areas to ensure that students, faculty, and staff find community and self-empowerment, regardless of heritage, orientation, or situation.

Central to the purpose of the Office of the VC-EDI is to ensure that our community is one of equal opportunity, where mutual respect and cross-cultural collaboration is fostered and open dialogue is encouraged. It is our mission to provide leadership, build capacity, and forge partnerships to facilitate shared responsibility for creating a diverse, equitable, and inclusive campus in which students, faculty, and staff can thrive.

The VC-EDI, through partnership and collaboration, directs the campus efforts relative to diversity initiatives, which includes the work of the Campus Community Centers, as well as the efforts of the Center for Faculty Diversity and Inclusion.

Provides the utmost level of support, leadership and professional expertise for a senior leader at the highest level of administration at the University. Develops and administers systems for managing information, projects and communications throughout unit, functions with a high degree of autonomy.

This position performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgement, analytical and decision-making skills. Duties include but are not limited to, comprehensive, high-level support to the VC-EDI, as well as administrative oversight of the VC's office. This position must manage a high volume of communications and information and must be able to organize, research, analyze, interpret, track, and present information in clear, concise, and appropriate formats. This position is supervised and takes work direction from the Deputy Chief of Staff, and its primary function is to support the Vice Chancellor for Equity, Diversity, and Inclusion.

The roles required of this position require a demonstrated high degree of professionalism in a rapidly changing, high pressured and constrained environment, strong organizational and communication skills, and the ability to be flexible as demands and priorities change.

Occasional weekend and evening work required.

  • A cover letter is required for a complete application.


  • Demonstrated record of strong executive-level administrative skills that include handling complicated executive calendars and scheduling travel. Ability to make decisions independently and to anticipate the needs of a high-level executive. Ability to organize and coordinate executive-level calendar. Demonstrated experience in functioning independently at the highest executive assistant level, exercising outstanding professionalism, sound judgment, and common sense. Ability to rapidly adapt to a wide range of leadership styles.

  • Advanced experience serving in a liaison capacity to a high-level executive. Experience in representing high level management in a highly professional manner.

  • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Proven political acumen skills and ability to apply in a diverse, complex organization. Strong interpersonal skills including tact, diplomacy, adaptability, and skills in recognizing politically sensitive situations and ability to maintain professional demeanor in a dynamic office environment.

  • Ability to use a high level of discretion and maintain all confidentiality. Ability to maintain strict confidentiality with demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.

  • Strong editing, and proofreading skills to review copy for appropriate style, consistency, format, completeness, and accuracy. Certification in copy editing preferred.

  • Small to mid-level project management skills. Especially projects of high importance and/or highly sensitive in nature.

  • Excellent business and administrative analysis experience, including strong organizational and office management skills.

  • Ability to multi-task with demanding timeframes. Demonstrated ability to work independently, with a high degree of autonomy, and organize and establish job priorities to meet deadlines and constantly changing priorities.

  • Advanced service orientation. Demonstrated ability to work with diverse populations at all levels of the organization.


  • Background check required.

  • The position is designated "Confidential" within the meaning of the Higher Education Employer-Employee Relations Act.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Pay Transparency Act

Annual Full Pay Range: $59,700 - $124,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $28.59 - $59.53

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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