Job Description

Payroll Title:
EVENTS SPEC 2
Department:
San Diego Supercomputer Center
Hiring Salary Range
$43,900 - $60,433 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#118883 Events Specialist 2

Filing Deadline: Wed 9/28/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/28/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

As an Organized Research Unit of UC San Diego, the San Diego Supercomputer Center (SDSC), established in 1985 with support from the National Science Foundation, is considered a pioneer and leader in high-performance and data-intensive computing and cyberinfrastructure. It provides computing resources, services, and expertise to the national research community, including users in industry and academia. SDSC supports hundreds of multidisciplinary programs spanning a wide variety of domains--from earth sciences and biology to astrophysics, bioinformatics, and health sciences--and thousands of users in the local, regional, national, and international research communities.

Reporting directly to the Programs and Events Manager and indirectly to the Director of External Relations, this position participates in the planning, organizing, and implementing of events and functions at SDSC. These responsibilities include but are not limited to: symposiums, conferences, program events, banquets, and VIP briefings. The position also may independently manage small, non-complex events.

Responsibilities of this position include assisting the Program and Events (P & E) team with the planning of large- and small-scale events and activities. SDSC P & E supports local, regional, national, and international communities across academia, government, industry, and community in collaboration with programs across the center. The scope of these activities can range from large center celebrations, such as anniversary events and system dedications, trade shows and multi-day conferences, program reviews and advisory meetings, and education and training programs; to industry-focused and community networking meetings. Responsible for the planning and coordinating of logistical activities, as well as event-day support. Specifically, this position works with several software programs to create registrations, build event-related websites, and provide P & E-related communications and post-event content. Additionally, this position utilizes online repositories to host and share program and event content. Requests and reserves services, including providing catering recommendations and scheduling meetings. Ensures the delivery of successful events and expenses are within the allotted budget.

For more information, please visit: https://www.sdsc.edu/

Cover letter required for a complete application.

QUALIFICATIONS

  1. Working knowledge of concepts, principles and practices of event planning and production and public relations. Strong customer service skills are required.

  2. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.

  3. Working knowledge of common software applications, including Word, Excel, Power Point, internet access, web browsers, and email programs.

  4. Ability to host program and events virtually and in-person.

  5. Effective P & E-related written communications skills with the ability to independently compose correspondence and proofread announcements and program details. Ability to demonstrate an eye for detail, including a graphic design aesthetic.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Cover letter required for a complete application.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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