Events Specialist 2 - 118883
#118883 Events Specialist 2Filing Deadline: Wed 9/28/2022
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Special Selection Applicants: Apply by 9/28/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
As an Organized Research Unit of UC San Diego, the San Diego Supercomputer Center (SDSC), established in 1985 with support from the National Science Foundation, is considered a pioneer and leader in high-performance and data-intensive computing and cyberinfrastructure. It provides computing resources, services, and expertise to the national research community, including users in industry and academia. SDSC supports hundreds of multidisciplinary programs spanning a wide variety of domains--from earth sciences and biology to astrophysics, bioinformatics, and health sciences--and thousands of users in the local, regional, national, and international research communities.
Reporting directly to the Programs and Events Manager and indirectly to the Director of External Relations, this position participates in the planning, organizing, and implementing of events and functions at SDSC. These responsibilities include but are not limited to: symposiums, conferences, program events, banquets, and VIP briefings. The position also may independently manage small, non-complex events.
Responsibilities of this position include assisting the Program and Events (P & E) team with the planning of large- and small-scale events and activities. SDSC P & E supports local, regional, national, and international communities across academia, government, industry, and community in collaboration with programs across the center. The scope of these activities can range from large center celebrations, such as anniversary events and system dedications, trade shows and multi-day conferences, program reviews and advisory meetings, and education and training programs; to industry-focused and community networking meetings. Responsible for the planning and coordinating of logistical activities, as well as event-day support. Specifically, this position works with several software programs to create registrations, build event-related websites, and provide P & E-related communications and post-event content. Additionally, this position utilizes online repositories to host and share program and event content. Requests and reserves services, including providing catering recommendations and scheduling meetings. Ensures the delivery of successful events and expenses are within the allotted budget.
For more information, please visit: https://www.sdsc.edu/
Cover letter required for a complete application.
Working knowledge of concepts, principles and practices of event planning and production and public relations. Strong customer service skills are required.
Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.
Working knowledge of common software applications, including Word, Excel, Power Point, internet access, web browsers, and email programs.
Ability to host program and events virtually and in-person.
Effective P & E-related written communications skills with the ability to independently compose correspondence and proofread announcements and program details. Ability to demonstrate an eye for detail, including a graphic design aesthetic.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Cover letter required for a complete application.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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