Job Description

Payroll Title:
EVENTS SPEC 1
Department:
JACOBS SCH. OF ENGINEERING
Hiring Salary Range
$21.55 - $26.34 / Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Variable, 8 hrs/day, Monday - Friday, some evenings/weekends

#118285 Events Specialist 1

Extended Deadline: Fri 10/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/16/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/26/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.

DESCRIPTION

Under the direct supervision of the Special Events Manager, the Events Specialist 1 will serve as the event coordinator, offering event support for Events Specialist 2 and Event Specialist 3 for all internal and outward facing Jacobs School events. These events are high profile in nature, support the Jacobs School's strategic goals and objectives, increase opportunities for interaction between the School and the community, and reflect the high standards of the University.

The coordinator will assist with all day-to-day operations of both in-person and virtual event planning, including menu selections, vendor procurement, contract review, RSVP management, and day-of support. Additional administrative tasks related to the events will also be part of the role, such as supporting file and document organization, creation of Zoom platforms and back-end support for virtual events.

Cover letter required for a complete application.

QUALIFICATIONS

  • Knowledge of concepts and principles of effective event planning and production and public relations. Including event design, organization and production.

  • Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities. Active listening and effective collaboration skills. Thorough knowledge of the fundamentals of writing, grammar, syntax, style, and punctuation.

  • Ability to complete simple tasks with established deadlines; attention to detail. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

  • With training, ability to use computers and computer software appropriate to work tasks. Proficiency working with computer and information management systems (e.g. Google suite, Adobe Photoshop, etc.). Knowledge of computer applications for publishing, image handling, and/or web production.

  • Demonstrated experience with purchasing, entertainment, and travel reimbursements.

  • Ability to work well as a team member, integrating functions and responsibilities with other staff members.

  • Demonstrated problem-solving skills to quickly and accurately assess, define and resolve complaints, discrepancies and errors.

  • Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

SPECIAL CONDITIONS

  • Must be available to work overtime and weekends, as required.

  • Must be available for occasional travel.

  • Must have a valid California Drivers’ License to drive off-site to attend job fairs, recruitment events, etc.

  • Background check required.

  • Cover letter required for a complete application.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online