Job Description

Payroll Title:
BLANK AST 3
Department:
Economics
Hiring Salary Range
$51,531 - $57,733 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, Variable hours, Mon - Fri

#118817 Events and Office Coordinator

Filing Deadline: Wed 9/28/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/13/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/28/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

As part of an elite public university, UC San Diego’s Economics Department serves over 2300 majors and is consistently ranked in the global top 15. We graduate around 700 undergraduate students each year, with students coming from a wide variety of diverse backgrounds. Our PhD students (current total is 130) are hired into some of the top academic and industry positions in the world. Our 44 faculty perform cutting edge research in every major subfield of economics, and have won several national and global distinctions and awards . For more information see: http://economics.ucsd.edu

Under the supervision of the Business Operations Manager (BOM), serves as on-site coordinator of department events such as weekly seminars, faculty and graduate student recruitment events, beginning and end of year celebrations, Economics Roundtable, and occasional conferences. Manages all facilities requests for the department. Provides routine administrative assistance as required.

  • Due to event oversight, occasional evenings or weekends may be required.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time. However, will need to be on-site for events, seminars, and as needed.

QUALIFICATIONS

  • Experience with on-site events management and ability to effectively communicate with all constituents: vendors, staff, community, school partners, etc.

  • Demonstrated skill and experience in MS Office and Google suite including calendars and spreadsheets.

  • Strong verbal and written communication skills. Ability to communicate clearly, effectively, tactfully, flexibly in person, by telephone, and in writing with a diverse population, including students, school administrators and staff.

  • Ability to work independently and follow through on assignments with minimal direction.

  • Excellent customer service skills.

  • Ability to accurately prepare financial transactions.

  • Knowledge and ability to analyze and interpret U.C. policies, procedures and internal departmental procedures necessary to carry out the duties connected with all departmental operations (Payroll/timekeeping, staff personnel, travel, budget administration, bookkeeping, fiscal reporting, etc.).

  • Ability to review, analyze and process financial data, extract pertinent information, and prepare financial reports (using on-line financial systems, or internal spreadsheets).

SPECIAL CONDITIONS

  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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