DESCRIPTION

Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of seven academic schools, eight undergraduate colleges, the Library and the Division of Extended Studies. The executive vice chancellor area also includes the Divisions of Undergraduate Education and Graduate Education and Postdoctoral Affairs, Enrollment Management, several academic support units, as well as units under the purview of the Vice Chancellors for Student Affairs and Equity, Diversity & Inclusion. Academic Affairs annually manages expenditures in excess of $1.5B, 3M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC provides leadership and support to the units in Academic Affairs and is responsible for policy and procedure development, communication and implementation, resource administration, training and guidance, and professional development for administrators, faculty, and staff.

The EVC Communications Specialist provides communications support to the Office of the Executive Vice Chancellor under the supervision of the Director of EVC Strategic Communications and Engagement.

The incumbent collaborates on the development and execution of organizational communication and engagement strategy for the Executive Vice Chancellor's Office, serves as a key point of contact for EVC communication, and actively manages communications projects through a variety of channels intended for diverse audiences within the campus community. Communications deliverables include, but are not limited to written, visual, digital, and electronic communications and associated technical applications.

The Communications Specialist collaborates with the Director, EVC Strategic Communications and Engagement to determine the best communication methodologies to reach primarily internal audiences which include academic employees, staff, students, and administrators on critical campus initiatives led by Academic Affairs and the Office of Executive Vice Chancellor, implements these methodologies, and assesses their effectiveness; coordinates and completes updates to the EVC's, and EVC-affiliated websites, including updating content, ensuring accuracy and timeliness, uploading content, images, and multimedia elements including photos and videos; creates and manages a variety of content for Academic Affairs and the Office of the EVC channels, ensuring the use of inclusive language and messaging, and alignment with brand protocols. Content may include stories, videos, newsletter write-ups, and social media posts intended to keep audiences informed of Academic Affairs and EVC activities, as well as content from university-wide partners; schedules and coordinates the timely production of print and electronic documents and notifications, conferring with campus partners and/or outside vendors as needed.

As Communications Specialist, the person in this role will develop EVC Communications that foster two-way communication between the administration and campus stakeholders and will serve as a liaison and facilitator to advance organizational goals, including actively, deliberately, and thoughtfully infusing inclusivity and diversity throughout EVC Communications. This person will also be expected to promote a culture of equity, diversity, inclusion, respect, and superior customer service to internal and external constituents.

Occasional evenings and weekends may be required.

• Please submit a cover letter for a complete application.

QUALIFICATIONS

• Minimum of five years’ work experience creating and writing content for media channels. Experience with posting multimedia content, video, images, and graphics on websites and social networking platforms while tailoring messages to specific audiences, ideally for a university program or educational product.

• Experience creating social media strategies to market to targeted audiences. Ability to provide sound, professional new media communications strategy in a campus environment.

• Five or more years of experience working in a communications position.

• Demonstrated writing experience in a communication or marketing role, including work in marketing, public relations, journalism, or education.

• Experience cultivating and monitoring sources for content creation. Experience summarizing news articles and reports for use on various media channels, including social media. Ability to think creatively to identify topics and modify content for use in a variety of communication channels.

• Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications. Thorough technical skills in computer applications for web production, image handling, publishing and design, illustration, presentation preparation, animation, web interaction, and/or other state-of-the-art web communication capabilities.

• Demonstrated ability to multitask and complete projects quickly in a fast-paced communications environment.

• Experience or training in using Microsoft Word, Adobe Photoshop, Adobe InDesign, Adobe Illustrator, Adobe Premiere Pro; Canva; WordPress; CMS systems; or direct emailing systems such as MailChimp, Constant Contact, MyEmma, ActiveCampaign, ZenDesk, or Klaviyo.

• Demonstrated competency and commitment to equity, diversity, and inclusion.

• Knowledge of location protocols and channels for communication internally and externally.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.