Job Description

Payroll Title:
BLANK AST 3
Department:
TEACHING & LEARNING COMMONS
Hiring Salary Range
$24.68 - $26.39 /hour
Worksite:
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#116780 Engaged Teaching Hub Administrative Assistant

Extended Deadline: Fri 7/8/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/23/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Engaged Teaching Hub Administrative Assistant is a critical position within the Teaching + Learning Commons (the Commons) Engaged Teaching Hub (ETH). The mission of the Commons is to advance student success through teaching excellence and comprehensive academic student support; be an incubator for student academic success innovations; increase access to education on campus and beyond; and advance equity and inclusion within the organization and through its programs and services. Through six unique but integrated hubs, the Commons’ work encompasses four areas: Instructor support to advance teaching excellence; undergraduate and graduate student support to advance student success at UC San Diego and beyond; intellectual and professional development of graduate and undergraduate students, including Commons’ student employees; and equity and inclusion for all UC San Diego students, staff, and educators.

Toward this mission, ETH promotes faculty and student success through programs and resources that support faculty and graduate students in their teaching roles. Our goal is to inspire and advance teaching excellence through evidence-based, learner-centered, and equitable teaching practices. The programs and services of ETH serve the entire university’s teaching community, including ladder-rank professors, teaching professors, non-Senate lecturers, and adjuncts, as well as graduate students working as teaching assistants and postdoctoral scholars preparing to enter the faculty ranks in the future.

At the Teaching + Learning Commons we believe that diversity, equity and inclusion are essential to fulfilling our mission. As such, we are committed to recruiting, advancing, and supporting a diverse team who: Will contribute to our mission by working effectively with individuals of diverse backgrounds; Will actively promote equity and inclusion within the organization and through our programs and services; Are dedicated to continuous learning.

The Administrative Assistant (AA) provides comprehensive administrative and operational support to the Engaged Teaching Hub (ETH) while exercising a high degree of judgment, discretion and confidentiality. The AA coordinates all administrative matters; manages a complex calendar, keeps track of timelines, and helps ensure follow-through amid competing priorities. The AA acts as the primary point of contact for ETH. The AA is expected to be highly organized and demonstrate sound decision-making, analytical and problem-solving skills and be able to work in and contribute to a dynamic and equity-focused environment.

  • Occasional evenings and weekends may be required.

  • Please submit a cover letter for a complete application.

QUALIFICATIONS

  • Experience in an office environment providing comprehensive administrative support for staff and/or faculty. Ability to maintain appropriate standards of courtesy and service. Ability to work with diverse populations at all levels of the organization.

  • One to three (1 - 3) years progressively responsible administrative and/or finance and/or student services support experience in a professional setting or in a university department.

  • Outstanding interpersonal skills, including tact, diplomacy, flexibility, and cultural humility. Ability to use a high level of discretion and maintain confidentiality. Demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.

  • Strong communication skills, including written and oral communication both in person and on the phone. Ability to communicate effectively one-on-one or in group settings within and outside the university, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Excellent customer service and team skills to cooperatively and productively define and resolve problems. Ability to work positively as a team member and demonstrate flexibility in accomplishing departmental goals.

  • Ability to set up seminars/meetings/special events with national and international participants and to create/maintain effective marketing material such as posters, flyers and newsletters.

  • Ability to independently schedule, arrange and coordinate seminars/meetings/special events with national and international participants and to create/maintain effective marketing material such as posters, flyers and newsletters.

  • Proficiency in the use of computer applications including Microsoft Office Suite software (Work, PowerPoint, Excel, Teams), and Google Workspace. Must demonstrate the willingness and ability to update skills and knowledge as needed to meet work requirements.

  • A Bachelor degree; or equivalent combination of relevant education and experience.

SPECIAL CONDITIONS

  • Background check is required.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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