Eighth College Operations & Programs Analyst - 120081
#120081 Eighth College Operations & Programs AnalystFiling Deadline: Tue 11/29/2022
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UCSD Layoff from Career Appointment: Apply by 11/18/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Eighth College is the newest in UC San Diego's Undergraduate College System. The College’s theme, "Engagement and Community", emphasizes collaboration between institutions of higher education and their larger communities (local, regional/state, national, global) for the mutually beneficial exchange of knowledge and resources in a context of partnership and reciprocity. The purpose of community engagement is the partnership of college and university knowledge and resources with those of the public and private sectors to enrich scholarship, research, and creative activity; enhance curriculum, teaching and learning; prepare educated, engaged citizens; strengthen democratic values and civic responsibility; address critical societal issues; and contribute to the public good.
The Eighth College Operations and Programs Analyst performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical, and decision-making skills. Duties include, but are not limited to, comprehensive, high-level administrative support to the Provost as well as day-to-day operational management of Eighth College. The Operations and Programs Analyst serves as the direct link between Eighth College and the Undergraduate Colleges Business Office (UCBO). The incumbent will have responsibility for the planning and execution of select College events such as commencement, faculty seminars, and recognition events and will provide project support to the Provost through the coordination of programs/meetings/special events that enhance interaction between the Provost, current students, parents, alumni, staff, and faculty. The Operations and Programs Analyst will coordinate special projects which may include organizational research, analysis, documentation, logistics, design, correspondence, and preparation of presentation materials. The Operations and Programs Analyst should demonstrate a high degree of professionalism in a rapidly changing, dynamic environment, with strong organizational skills and the ability to be flexible with changing demands. The position will manage a high volume of communications and information and must be able to organize, research, track, interpret, analyze, and present information in concise and appropriate formats to a wide range of audiences. The Operations and Programs Analyst is responsible for managing complex calendars with frequent changes and serves as a key representative of the Provost within the UC San Diego community and beyond.
- Occasional overtime is required for special events.
Demonstrated experience and proven ability to function at an executive administrative level including complex and confidential calendaring, public relations, development, and community relations in a fast-paced environment.
Proven experience with successful event planning and organization of special events. Proven skills to handle logistics from a wide variety of special events such as lectures, seminars, workshops, convocations, and commencement.
Ability to use sound judgment in responding to issues and concerns. Ability to use independent judgment and initiative, to analyze complex situations, and to develop multiple choices and recommendations. Excellent problem-solving and conflict-resolution skills.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent interpersonal skills including tact, diplomacy, and good judgment in interactions with faculty, staff, students, families, counselors, public officials, and the media.
Solid organizational skills and ability to multi-task with demanding timeframes. Ability to handle multiple assignments and tasks; ability to establish and work with changing priorities. Ability to work with frequent interruptions.
Working knowledge of common organization-specific and other computer application programs. Excellent computer skills including Windows, Word, Excel, Adobe InDesign, Outlook, Powerpoint, basic HTML, and document/photo scanning/editing.
Ability to use discretion and maintain confidentiality.
Demonstrated composition skills; copyediting and proofing of high-volume correspondence, marketing and collateral materials.
Demonstrated ability to interpret and appropriately apply regulations, policies, and procedures.
Demonstrated ability to work independently, set own priorities, use independent judgment and handle confidential and sensitive information.
Ability to evaluate various office practices and procedures. Recommend appropriate changes and develop new guidelines for implementation.
Significant knowledge of a higher education institutions professional objectives and activities, programs and philosophy and the ability to apply an understanding that supports the educational, research and outreach mission of College.
- Background Check required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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