Education and Research Training Coordinator - 123141
#123141 Education and Research Training CoordinatorInitial Review Date: Fri 5/26/2023
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The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.
The Division of Geriatrics, Gerontology and Palliative Care aims to improve the lives of seniors by providing comprehensive, tailored care for older patients, advancing research in aging, and educating healthcare professionals on the needs and best ways to care for older adults.
Under general supervision of the Director for Education and Development, this individual will serve two key roles: 1) Program Coordinator for the ACGME-accredited Geriatrics Fellowship Training Program; and 2) Program Manager for other clinical education and research training programs of the division, including the NIA-funded Medical Student Training in Aging Research (MSTAR) program. This individual will apply knowledge about curriculum, requirements, and educational activities to coordinate professional health education and research training programs.
This individual will also manage program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. As the Fellowship Coordinator, this individual will be responsible for coordinating all aspects of the fellowship program and helping to ensure policies and accreditation standards are met. Responsibilities include managing the annual recruitment process using the Electronic Residency Application Service (ERAS) and as a participant in the National Resident Matching Program, completing all onboarding requirements for fellows, developing and coordinating schedules, coordinating educational activities (e.g., seminars, journal club), initiating and ensuring completion of evaluations by faculty, fellows, and other support staff, event planning, and generating reports, as needed. This individual must have comprehensive knowledge of the Accreditation Council for Graduate Medical Education (ACGME) requirements and will be the main liaison between UCSD Fellows and faculty, affiliated institutions, and the Graduate Medical Education office.
As manager of the Division’s other education and research training programs, this individual will also provide administrative management for the NIA-funded MSTAR program, a summer program for medical students and work closely with grant leadership to execute project objectives and provide operational and administrative support for this program. Additionally, this individual will manage schedules for residents and other trainees from UCSD and neighboring institutions completing geriatrics rotations, track evaluations, and serve as the primary contact for trainees, teaching faculty and program administrators from the participating programs. This individual will be asked to assist with other miscellaneous duties and responsibilities as required. Training in the responsible conduct of human research will be a requirement for this position.
Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learningactivities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Seven (7) years of related experience, education/training, OR an Bachelor’s degree in related area plus three (3) years of related experience/training.
Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
Thorough knowledge of administrative analysis and operations research. Ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.
Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.
- Master's degree in related area preferred.
- Employment is subject to a criminal background check.
- Occasional evenings and weekends may be required.
- Occasional overtime may be required.
Pay Transparency Act
Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.67 - $53.45
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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Job Reference #: 123141