Education and Programs Coordinator- Hybrid/Remote - 121615
Job Description
#121615 Education and Programs Coordinator- Hybrid/Remote
Filing Deadline: Thu 4/6/2023UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 2/24/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/08/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite on Campus and remote.
DESCRIPTION
The UCSD Department of Pharmacology is one of two basic science units in the School of Medicine where world-class researchers investigate the effects of chemical interventions on biological systems. The faculty are internationally renowned for their strength in elucidating basic cellular and molecular mechanisms of signal transduction that lead to innovative drug target identification and ultimately to cutting-edge drug discovery.
The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as a staff of more than 50 research technicians and department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to join our dynamic exploratory research and educational environment.
The Education and Programs Coordinator is responsible for the administration and scheduling of core courses and electives offered by the Department of Pharmacology to graduate students enrolled in Biomedical Sciences Programs and trainees supported by the Pharmacological Sciences Training Grant. The incumbent will independently make decisions on procedural and organizational issues and participates in curriculum, teaching and educational program meetings.
The incumbent will manage programmatic and logistical planning as well as all aspects of implementation to facilitate the development and distribution of educational materials and instructor and student communications. The Education and Programs Coordinator is also responsible for departmental website maintenance, development and maintenance of alumni relations as well as planning and coordination of weekly research discussions, the departmental seminar series, annual retreats, orientation sessions, and other special events. The incumbent will also be tasked with exploring and optimizing the use of campus and external technologies to streamline program policies and procedures, maximize efficiencies and increase the visibility of the department’s teaching mission.
Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
MINIMUM QUALIFICATIONS
Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.
Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.
Proven knowledge of administrative analysis and operations research. Ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.
Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with alumni, internal and key constituencies. Proven experience using public relations practices to provide direction to special programs for outreach to alums and prospective and continuing donors.
Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.
Theoretical and operational knowledge of principles of higher education program administration, leadership, graduate education and student development; or an equivalent combination of education and experience.
Proven excellence in programmatic planning and organization; Proven skills to evaluate programs, assess outcomes and realize programmatic objectives. Experience in the areas of educational programs and courses, and student advising.
Comprehensive and sophisticated knowledge of computer software (Microsoft PowerPoint, Word, Excel) as well as browsers, social media channels, HTML editors and a variety of web-related programs.
PREFERRED QUALIFICATIONS
- Master's Degree in a related area.
- Knowledge of structure and function of the School of Medicine curriculum and associated committees' structures and processes.
- Knowledge of the University's policies, procedures, and practices regarding student affairs, confidentiality of student files, TED (Blackboard) and the campus student information system (ISIS).
SPECIAL CONDITIONS
- Employment is subject to a criminal background check.
- Occasional overtime may be required.
Pay Transparency Act
Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.67 - $53.45
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Application Instructions
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