Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
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Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#118361 Director of Student Affairs

Extended Deadline: Wed 10/5/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/31/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Under the general direction of the MAE Chief Administrative Officer (CAO) and the Department Chair, incumbent is responsible for the administrative management of the Student Affairs unit of a large, complex department. The incumbent oversees the Student Affairs administrative and instructional support functions for the Mechanical and Aerospace Engineering undergraduate and graduate programs and the Materials Science and Engineering program including (but not limited to): advising, admissions, outreach and recruitment, course scheduling, student registration, staffing of instructional programs, graduate student financial support, and student enrichment/diversity.

The Director exercises leadership and discretionary authority to solve managerial and programmatic issues and utilizes a high degree of independence, ingenuity, and analytical skills to resolve complex problems without precedent and/or structure.

The Director is responsible for oversight and management, as well as timely and effective delivery of administrative services that fulfill the research, teaching, and outreach mission of MAE.

The Director functions as the principal adviser to the CAO, Chair, and faculty on a broad range of student affairs issues. As needed and appropriate, represents CAO, Chair, and the Department with other internal and external units. Establishes and implements new, and refines existing, academic programs, policies, and procedures.

The incumbent organizes, develops, documents, and implements best practices for the Student Affairs unit that are in compliance with UC policies and federal, state, and local regulations. The incumbent conducts process re-engineering where needed, manages data, prepares statistical reports for self and others, and conducts short and long-term planning.

The director actively participates in the short- and long-term strategic planning for the unit curriculum and programs.

Oversees financial management and resource development for graduate student support and student related activities. The director maintains the Student Affairs unit budget and oversees the planning, management, and coordination of student support to include Graduate Student Research funds, TA funds, Fellowships, Block Grant Allocations and other fund sources. Manages staffing levels and provides leadership and supervision to a professional student affairs staff.

In collaboration with the Chair, tracks industrial trends to ensure MAE curricula are in line with industry needs and that MAE remains competitive.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Advanced knowledge of advising and counseling techniques. Comprehensive understanding of academic programs, processes, and operations in a large public research university.

  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

  • Skills in monitoring / assessing people, processes or services, to make improvements. Strong understanding of good management, administrative and personnel practices. Demonstrated supervisory skills and experience to monitor production and quality of work, and set performance standards. Ability to assess staff capabilities and to delegate, assign and redistribute work as necessary. Ability to teach/train staff in all aspects of job duties/responsibilities.

  • Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.

  • Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership. Strong analytical, inductive and deductive reasoning skills. Strong demonstrated problem-solving skills. Demonstrated high-level critical thinking and interpretive skills to analyze situations, define problems, identify concerns, develop, propose and implement solutions. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures.

  • In-depth knowledge of the field's post-degree employment opportunities and practices.

  • Excellent interpersonal skills to communicate with faculty, students and staff using tact, diplomacy and discretion.

  • Strong knowledge of graduate and undergraduate programs, administration of curriculum, fiscal, and personnel activities. Ability to analyze policies and procedures and advise students, faculty, administrators and others about requirements.

  • Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Ability to work independently exercising initiative and judgment in the performance of responsibilities. Strong leadership, organizational, negotiation, decision-making and management skills.

  • Ability to analyze work situations and implement long range plans to develop systems and procedures to fulfill complex organizational needs.

  • Strong negotiating skills to resolve conflicts among staff, faculty, and students.

  • Demonstrated fiscal/accounting skills. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Skill in determining suitable utilization of computer applications to performance of task. Ability to modify existing programs as appropriate.

  • Advanced working knowledge of Excel and demonstrated ability to develop complex statistical analysis, forecasts and data projections for department graduate and undergraduate matters.

  • Demonstrated ability to extract pertinent information from computerized databases and other sources, conduct analyses, and prepare proposals and reports.


  • Job offer is contingent on clear Background Check.

  • Occasional evenings and weekends may be required.

  • Overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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