Job Description

Payroll Title:
CONTRACTS AND GRANTS MGR 1
Department:
VCHS RESEARCH SERVICE CORE
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113165 Director, Health Sciences Sponsored Research Svcs

Extended Deadline: Mon 1/31/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Special Selection Applicants: Apply by 12/16/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a multi-billion dollar organization encompassing 18 academic departments (16 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, Wertheim School of Public Health), 2 hospitals, and numerous programs dedicated toward fulfilling the Health Sciences education, research, and clinical missions.

Of the over $1 billion in annual sponsored research awards that UC San Diego has received, Health Sciences represents approximately 60% of the total research activity. Specific to the Department of Health and Human Services (primarily the National Institutes of Health), Health Sciences represents approximately 80% of the over $425 million awarded from this sponsor to UC San Diego. Sponsored research proposal submissions for Health Sciences represents between 55-60% of the UC San Diego total in both number and dollars requested. In Fiscal Year 2003, the Health Sciences was given delegated authority and launched an office to manage the pre-award process for all NIH (National Institutes of Health) proposal submissions.

This evolved to also include compliance, training, and decision support, and is now the Health Sciences Sponsored Project Office. In Fiscal Year 2013, the Health Sciences Shared Services initiative was launched to integrate key business office functions into core service units for Academic Personnel, Human Resources, Information Technology Support, and Research Pre- and Post-Award Administration. The latter unit has grown to become the Health Sciences Research Service Core which provides comprehensive pre- and post-award services to Health Sciences research community and ensures Health Sciences-wide consistency in research administration via standardized systems, tools and training.

Under general direction from the Health Sciences Senior Director of Basic Research Administration, and in partnership with the Chief Operating Officer/ School of Medicine Senior Associate Dean, the incumbent has independent over site of the Health Sciences Sponsored Projects Pre-award Office (HSSPPO) and Health Sciences Research Service Core (HS RSC), with full autonomy and responsibility for the operations management of both functional areas.

The Director of Health Sciences Sponsored Research Services manages the HS RSC, which is charged with providing staff and comprehensive management of pre and post award fund management for HS departments and academic units, in addition to developing and delivering uniform training, tools and systems for all Vice Chancellor for Health Sciences (VCHS) constituents. Current portfolio represents 14 departments/ORU, encompassing 911 proposals and $132M direct expenses, which is over 30% of the VCHS pre and post award portfolio.

Under the direction of the Senior Director, the incumbent oversees the HSSPPO portfolio and workflow management, ensuring effective use of resources, technological advancement and client experience. The Director will partner and collaborate with various sponsored project offices such as OCGA and SIO-OCGA as needed.

The incumbent shall establish operational objectives and work plans, and delegates assignments to subordinate managers. Involved in developing, modifying and executing organization policies that affect contracts and grants office and also have organization-wide impact. Erroneous decisions or failure to achieve goals results in additional costs and/or personnel.

The incumbent is responsible and accountable for creating collaborative and lasting partnerships with central offices across General Campus and Scripps Institute of Oceanography (SIO), including but not limited to associated Contracts and Grants pre and post award offices, central and Health Sciences payroll offices, financial offices such as General Accounting and the Controller's Office, and the Dean's Offices in the three professional schools. Such partnerships shall focus on enhancing and optimizing current business processes, integrating and leveraging existing technological solutions, and communicating process and policy changes to all impacted clients (ranges from central offices, department leadership, Principal Investigators (PIs), fund managers, etc.).

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel. Manages operations of contracts and grants office and professional staff.

MINIMUM QUALIFICATIONS

  • Eleven (11) years of related experience, education and training, OR a Bachelor’s degree in related area plus seven (7) years of related experience.

  • In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants. Thorough knowledge of common organization-specific and other computer application programs.

  • Ability to evaluate data to produce reports in the most appropriate format to highlight principal concepts or conclusions for an audience of varying levels of expertise and knowledge. Advanced knowledge of relational database management systems such as Paradox, specifically in the use for sponsored project tracking, analysis, and reporting.

  • Proficient skills using common desktop/ web applications; understanding of research enterprise databases. Excellent ability to establish metrics for department and employee goals.

  • Proven knowledge and experience to function at a leadership level and work independently and exercise sound judgment. Ability to provide leadership to a professional staff team in a dynamic environment. Progressive supervisory experience managing large groups.

  • Ability to plan, implement, and evaluate change in the workplace to align to the strategic goals of the organization. Extensive experience with team building, group facilitation, strategic planning, and leadership skills to achieve goals through promoting collaboration, team building and working cooperatively with others to foster and promote a service-oriented team environment.

  • Proven ability to collaborate and lead cross-functional teams, including members of various central offices across the UCSD enterprise. Skills in developing and implementing best operational practices with buy-in and feedback from constituents upstream (i.e., central C&G offices) and downstream (i.e., departments, PIs, fund managers).

  • Experience to act on initiative and exercise independent judgment in executing a wide variety of contract and grant functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/ issues.

  • Advanced working knowledge of all aspects of sponsored research project administration, including UC San Diego PPM 150 and related Health Sciences policies and procedures. The ability to verify space assignments for faculty requesting research funds, to recognize the need for human subjects and animal subjects approvals, and to understand MSCCP policies applicable to grants and federal policies regarding submission of proposals by Veterans Affairs (VA) joint appointment faculty.

  • Demonstrated knowledge of funding agency policies and regulations, in particular for the National Institutes of Health (NIH), and the ability to convey that information to others.

  • Strong ability to quickly evaluate complex issues and identify multiple options for resolution. Knowledge in the use and interpretation of basic statistical concepts for tests of comparison, regression analysis, and tests of significance.

  • Demonstrated ability to develop and implement effective training, informational and educational programs and materials that promote understanding and compliance.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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