Job Description

Payroll Title:
COMM SPEC 3
Department:
PEDIATRICS
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#118853 Director, Communications and Events

Filing Deadline: Mon 10/10/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Special Selection Applicants: Apply by 10/07/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

The Director of Communications and Events is responsible for the overall management and coordination of all general communications and events for the Department of Pediatrics. The Director will manage and produce weekly news bulletins, digital communications, announcements, operating manuals, resources, guidelines, and reports for the Department. Responsibilities also include planning content based on departmental initiatives, events, and issues of importance. The Director will also have full responsibility over the Department's website, managing the content, updates, formatting, and design. The Director works under the general direction of the Vice Chair of Finance and Administration, and serves as a key senior staff member to the Department Chair and Vice Chairs.

Will maintain and be the point of contact for Departmental listservs, making updates as requested and on a regular basis. Create and maintain operating manuals, resources, and guidelines for the Department. Develop and maintain professional presentations related to Department wide employee communications. Develop content and manage distribution of organization-wide emails. Support successful execution of communications plans; track, manage and communicate progress against timelines and goals. Establish and maintain reports to show progress of projects to management, oversee the successful completion of all assigned tasks, assume the initiative and provide support to the Department. Perform other related functions as required. This position may also be asked to work on ad hoc projects and assignments by Department leadership.

Independently oversees a comprehensive communications program for a unit or school with moderately complex communications requirements. The communications program usually includes written, visual, digital and electronic communications. Works with management to develop and execute organizational communication and market branding strategy. Designs and implements information campaigns.

This position will also oversee the planning, execution, and administration of all events for the Department of Pediatrics. This will include, but is not limited to: special events, symposia, retreats, workshops, conferences, Department meetings, program events, and other related events as assigned. Manage the full-scale planning, organizing, and implementing of these events and functions. May also independently manage small, non-complex events. Responsibilities will also include, but are not limited to: managing event RSVPs and data; creation and management of event budgets; financial payment tracking; event logistics; and event follow-up and attendee tracking. Responsible for project support for these events in a wide range of areas including resource administration, strategic planning, constituent engagement and general administration management issues. Create and maintain department contracts, purchase orders, reimbursements, travel and other expense records as assigned.

MINIMUM QUALIFICATIONS

  • Seven (7+) or more years of related experience, OR a Bachelor’s degree in related area plus three (3+) or more years of related experience.

  • Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications.

  • Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications.

  • Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and health sciences.

  • Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans.

  • Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and/or broad general audiences.

  • Exceptional written, verbal and interpersonal communication skills: active listening and political acumen skills.

  • Knowledge of location protocols and channels for communication internally and externally.

  • Strong problem solving ability including recognizing problems, developing potential solutions, implementing appropriate solutions, and monitoring and evaluating results or progress.

  • Demonstrated ability to analyze complex situations, data and/or issues and develop clear and concise options, recommendations or reports.

  • Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.

  • Demonstrated skill in using common PC based software, including calendar, e-mail, word processing, spreadsheet, database and presentation software.

  • Thorough knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.

  • Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

  • Working knowledge of UCSD electronic business tools or comparably complex automated systems. Knowledge of University purchasing, entertainment, travel and reimbursement principles and policies.

PREFERRED QUALIFICATIONS

  • Substantial communications experience in an academic medicine, clinical research and/or acute healthcare setting highly desirable.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Must be able to work various hours and locations based on business needs.
  • Must be able to work overtime as needed.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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