Development Assistant, Annual Giving - 112962
#112962 Development Assistant, Annual GivingExtended Deadline: Wed 1/26/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position will remain open until filled.
UCSD Layoff from Career Appointment: Apply by 11/18/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/30/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Supporting the Senior Director of Development, Integrated Marketing and Senior Director of Annual Giving, Constituents Programs the Development Assistant will provide support for complex and confidential projects. Administrative support responsibilities include: calendar support, handling a large volume of mail discriminately, coordinating donor and prospect activities in support of development strategies, assisting with the preparation, research and gathering of materials and information for meetings and events, and drafting, editing, and proofreading correspondence, briefings and reports for senior university officials. Fiscal support requires gathering fiscal data, assisting in preparing budgets, and monitoring budgets for discrepancies. The incumbent will also create and maintain department contracts, purchase orders, reimbursements, travel and other expense records as assigned.
The incumbent is also responsible for project support in a wide range of areas including resource administration, strategic planning, constituent engagement, donor relations and general administration management issues. As requested, manage special projects of a highly confidential and sensitive nature. Incumbent will interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. Incumbent will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work.
Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at: UC San Diego Staff Associations network and Campus Community Centers.
- Some travel, overtime and weekend work may be required. Willingness to work a flexible schedule when required.
Proven senior level administrative experience as well as experience coordinating travel and reimbursement, processing and tracking expenses, assistance in the preparation, and research and gathering of materials and information for meetings and events.
Computer proficiency and ability to use software applications to maintain and retrieve current and historical information, compile reports and briefings, create spreadsheets, and graphics. Proven success using e-mail, word processing, and calendar applications.
Strong working knowledge of Excel and Access in creating extensive and complex budget and financial reports.
Effective interpersonal and oral skills with the ability to interact in a positive manner with diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis on flexibility and professionalism.
Excellent writing/composition/spelling/proofreading skills; excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.
Demonstrated ability to interact with courtesy and professionalism with a wide range of people from diverse backgrounds.
Resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.
High degree of integrity, dependability, sound judgment, diplomacy and resourcefulness, with a strong work ethic.
Job offer is contingent on clear Background Check.
Access to transportation and a valid California Driver's license.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.