Development Assistant - 120416
#120416 Development AssistantExtended Deadline: Wed 2/8/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.
UCSD Layoff from Career Appointment: Apply by 12/9/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/20/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This recruitment will remain open until filled.
Reporting to the Senior Executive Director, Corporate Relations (SEDOD-CR) the Development Assistant will provide administrative and development support for complex and confidential projects to the Corporate Relations team. Responsibilities include: calendar support; handling a large volume of mail discriminately; coordinating donor and prospect activities in support of development strategies; assisting with the preparation, research and gathering of materials and information for meetings and events; and drafting, editing, and proofreading correspondence, briefings and reports for senior university officials. Fiscal support requires gathering fiscal data, assisting in preparing budgets, and monitoring budgets for discrepancies. The incumbent will also create and maintain department contracts, purchase orders, reimbursements, travel and other expense records as assigned.
The Development Assistant is also responsible for project support in a wide range of areas including resource administration, strategic planning, constituent engagement, donor relations and general administration management issues. This position is responsible for assisting with entering data into the constituent records database (ESP) on behalf of the team as requested. As needed, manage special projects of a highly confidential and sensitive nature. Interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. The Development Assistant will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work.
- Occasional overtime may be required.
EQUITY, DIVERSITY, AND INCLUSION
Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.
Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off- campus entities, and managing general office needs.
Demonstrated experience in arranging and coordinating logistics for meetings and events. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.
Proven knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts receivable.
Demonstrated writing, composition, spelling, and proofreading skills. Excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.
Proven ability to analyze diverse correspondence/documentation to ensure complete and accurate information has been received, and application of appropriate updates is made.
Proven knowledge of the techniques of donor/prospect research with the ability to extract and distill pertinent/critical information from multiple sources.
Demonstrated experience in updating and utilizing a mission critical database to enter, maintain, or to relay information in comprehensive manner. Experience in use of a fundraising/donor database preferred (Blackbaud CRM or other Blackbaud products).
Proficient in the use of software applications necessary in administrative work, including databases to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs. Strong working knowledge of Excel, Word, Outlook, and other office tools.
Proven experience in high volume, mission critical data processing using a PC or on-line computer terminal and printer with fast and accurate data entry and typing skills with a minimum of 15,000 SPH or comparable skill at 60 WPM.
Proficiency in adapting computer software programs to meet needs of office. Ability to implement new systems to increase productivity, using e-mail, word processing, spreadsheet, and calendar applications.
Resourcefulness in independently finding appropriate solutions to complex operational and administrative problems, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.
Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic.
Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and a high degree of accuracy at all times.
Demonstrated interpersonal and verbal communication skills with the ability to interact in a positive manner with diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.
Proven ability to utilize total quality service as a work philosophy. Demonstrated willingness to work as part of a team.
Demonstrated competency and commitment to equity, diversity and inclusion.
Job offer is contingent on clear Background Check.
Must have access to transportation.
Pay Transparency Act Full Salary Range: $40,700 - $78,258 Annually
The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.