Job Description

Payroll Title:
BLANK AST 3
Department:
ADVANCEMENT OPS & CAMPAIGN
Hiring Salary Range
$51,531.84 - $53,891.28 /year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#114881 Development/Admin. Asst. - HYBRID Work Agreement

Extended Review Date: Wed 5/11/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

UCSD Layoff from Career Appointment: Apply by 03/08/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/17/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Development Assistant will provide administrative support to the Gift Planning team including the Executive Director and the Directors of Development of Gift Planning. The Development Assistant will provide marketing support; ESP donor database support; arrange travel; process and track expenses; assist in the preparation, research and gathering of materials and information for meetings and events; draft, edit, and proofread correspondence, briefings and reports for senior university officials; calendar support; and will handle a large volume of mail discriminatingly.

Additionally, the incumbent will provide event management support for events that include small private lunches and dinners for high level donors as well as larger scale receptions. Interact with all levels of the organization, including campus executive administration, and other offices of development throughout the campus. Responsible for independent problem-solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work. As requested, manages special projects of a highly confidential and sensitive nature.

EQUITY, DIVERSITY, AND INCLUSION

Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at UC San Diego Staff Associations network and Campus Community Centers.

QUALIFICATIONS

  • Experience and proven ability to function at a high administrative level in providing executive level support while representing the University’s best interests at all times.

  • Strong writing, composition, spelling, and proofreading skills. Excellent understanding of the rules of English grammar and syntax, to write clear, concise correspondence and briefings.

  • Experience producing financial and expense reports, purchasing, accounting, travel vouchers, etc. Strong working knowledge of Excel and Access in creating extensive and complex budget and financial reports.

  • Resourcefulness in independently finding appropriate solutions to complex operational and administrative problems, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

  • Proficient in the use of software applications necessary in administrative work, including databases to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs. Ability to implement new systems to increase productivity, using email, word processing, spreadsheet, and calendar applications. Proficiency in adapting computer software programs to meet needs of office.

  • Effective interpersonal and verbal communication skills with the ability to interact in a positive manner with a diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion.

  • Ability to interact with courtesy and professionalism with a wide range of people from diverse backgrounds, both in the community and within the UC system. Competency and commitment to equity, diversity and inclusion.

  • Proven ability to utilize total quality service as a work philosophy. Willingness to work as part of a team. Ability to encourage and develop a collaborative and positive environment among colleagues.

  • High degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic.

SPECIAL CONDITIONS

  • Job offer is contingent upon clear Background Check.

  • Must have access to reliable transportation and a valid California Driver License.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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