Departmental Faculty Assistant (Hybrid) - 122555
Job Description
#122555 Departmental Faculty Assistant (Hybrid)
Extended Deadline: Fri 6/9/2023UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 4/18/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 4/27/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
DEPARTMENT OVERVIEW:
The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.
CSE has approximately 73+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 135+ TAs. There are over 1,900 undergraduate students enrolled in 3 majors, with annual enrollments of 25,000+. The department has a graduate education program with over 900 students (~300 PhD students and over 600 Master's students).
POSITION OVERVIEW:
Under general supervision of the Research Project Manager, the Departmental Faculty Assistant provides high-level administrative and fiscal support for a subset of CSE ladder-rank faculty, researchers and lecturers (~20 individuals), with tasks in support of their departmental teaching activities. Serves as a liaison between individuals and the department’s business office units, other UCSD offices and external agencies. Orients new faculty on relevant department administrative policies and procedures. Provides advice to individuals on resolution of administrative/operational problems.
The incumbent is responsible for a wide-variety of department administrative and organizational activities which may include: monitoring printing/copying equipment, supplies and maintenance; coordinating parcel delivery and shipments; assisting with events hosted by assigned faculty; assisting Executive Assistant with scheduling of CSE conference rooms and resolving immediate on-site room requests.
This position is eligible for a hybrid work arrangement which will require a minimum of 2 days onsite.
QUALIFICATIONS
Demonstrated experience providing high-level administrative support in a large, complex organization, either in Academia or Industry.
Demonstrated interpersonal skills (verbal and written). Ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances. Demonstrated skill to effectively facilitate and resolve interpersonal staff conflicts.
Strong interpersonal and communication skills incorporating tact, diplomacy and flexibility when dealing with faculty, students, staff, visitors of various cultures and background, industrial visitors, etc.
Demonstrated ability to follow written and oral instructions, as well as analyze material and make recommendations for a particular course of action when no clear directives are provided in existing documentation.
Knowledge, understanding and ability to analyze/coordinate policies and procedures as they relate to a variety of administrative functions, along with ability to perform work according to established protocols.
Demonstrated organizational skills, with ability to work independently and prioritize job functions to meet all deadlines, ensure smooth workflow and handle multiple tasks simultaneously.
Ability to work independently and effectively with modest supervision and to exercise good judgment.
Ability to work efficiently and meet deadlines working under pressure and with frequent interruptions.
Ability to learn new material quickly and with a high degree of accurate recall.
Excellent demonstrated PC-computer skills and well versed with a variety of software packages for word processing, spreadsheets and database management (Word, Excel, Access, etc.). Knowledge of e-mail systems as a primary form of communication; accomplished skill at navigating the Internet for information retrieval. Demonstrated ability to use all standard office equipment (fax, copy machines, printers, etc.).
Ability to analyze complex situations and data, and develop clear and concise written/oral reports or recommendations, especially when no clear directives are provided and/or there are many possible solutions
Demonstrated ability to exercise good judgment for problem solving, analytical skills and ability to anticipate problems. Recommend solutions and implement action.
Demonstrated ability to establish new procedures for faculty and department operations. Ability to analyze diverse needs, material and/or issues to facilitate ordering the elements into logical and organizational structural processes and procedures.
Ability to give clear instructions and guidelines, analyze and provide feedback and evaluation
Ability to maintain a high level of confidentiality in all matters related to work.
SPECIAL CONDITIONS
Cover letter required for a complete application.
Job offer is contingent on clear Background Check.
Occasional overtime and/or evenings/weekends may be required.
Upon hire, candidate must sign CANRA form acknowledging the requirement to report child abuse.
This position is eligible for a hybrid work arrangement which will require a minimum of 2 days onsite.
Pay Transparency Act
Annual Full Pay Range: $40,700 - $78,258 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 - $37.48
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply Online