Job Description

Payroll Title:
ORGANIZATIONAL CNSLT 5
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8- 12, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115918 Department Business Officer (Float)

Extended Deadline: Wed 7/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Special Selection Applicants: Apply by 06/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego School of Medicine, established in 1968, is the region’s only medical school. As a top-tier medical school and academic medical center, our role is to improve health through innovative research, education and patient care. The School of Medicine encompasses 19 academic departments (17 clinical, 2 basic sciences) and is closely tied to UC San Diego Health and its hospitals, centers and clinics. We are a future oriented organization, offering challenging career opportunities in a fast-paced and innovative environment.

The School of Medicine Dean’s Office executes the business, administrative and financial operations on behalf of the Dean.

Incumbent will serve as a float Department Business Officer (DBO) within the School of Medicine (SOM). Incumbent will be deployed to departments who have a need, vacancy or a leave within their area. Incumbent will perform the full function of a business officer with overall leadership and management of all administrative activities in a department including but not limited to financial and budget management, strategic planning, academic personnel and salary administration, sponsored projects/research administration, clinical trials, space planning, general administration, educational administration etc. Will represent the Chair and will act as a liaison with top administration and professionals in the exploration and discussion of issues. Will manage strategic and operational planning as well as ongoing operations. The incumbent provides management of related professional staff and their associated allied health professionals and trainees.

Incumbent will also be deployed to projects as assigned that may be specific to individual departments and/or school-wide initiatives. Projects will be in support of school-wide operations and development of standards, policies and procedures. Applies institutional thinking to formulate and administer departmental/school-wide policies and procedures. Works closely with senior leaders on initiatives in support of executing and balancing the teaching, research and service missions. Coordinates interrelated projects among functional areas.

Independently uses and applies wide-ranging experience and proficiency in organizational development, effectiveness, business process analysis and strategic planning on projects that typically have organization-wide impact. Understands business needs and how systems, both technical and non-technical, can support those needs. Having wide-ranging experience, uses organizational development concepts and organization objectives to resolve the most complex issues with organization-wide impact or great political sensitivity, where analysis of circumstances and information requires an in-depth evaluation of factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Internal and external contacts often pertain to organization plans and objectives. Is considered a subject matter expert of the organization and often recognized as an expert externally in the industry.

MINIMUM QUALIFICATIONS

  • Nine (9) years of combined relevant experience, education and training, OR a Bachelor’s degree in related area plus five (5) years of relevant experience.

  • Expert knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.

  • Demonstrates superior analytical, problem-solving, project planning and implementation skills.

  • Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.

  • Superior written, verbal and presentation skills for influencing and facilitating sustained change. Ability to effectively communicate with faculty and physicians to understand and address needs.

  • Possesses superior consulting, relationship building, and strategic thinking skills. Resourcefulness in finding solutions.

  • Demonstrates superior strategic-thinking and consulting skills in guiding the organization toward workable strategies and solutions.

  • Knowledge of the consulting process to effectively lead highly significant engagements from inception to conclusion.

  • Incorporates excellent skills in change management programs on a regular basis.

  • Management of a large, complex, multi mission organization. Highly-skilled in navigating organizational complexity.

  • Proven leadership and management skills in a university research environment with demonstrated leadership and credibility in addressing issues relating to the management of a large academic science department.

  • Breadth in functional expertise and experience in department operations and/or functional area management in Health Sciences, School of Medicine, campus, or Health departments/divisions.

  • Experience with management of functional areas including financial and budget management, strategic planning, academic personnel and salary administration, sponsored projects/research administration, clinical trials, space planning, general administration, educational administration

  • Advanced knowledge of financial analysis, budgeting, reporting and management.

  • Advanced knowledge in process improvement and finding operational opportunities, standards and efficiencies.

PREFERRED QUALIFICATIONS

  • Advanced degree in finance or related field preferred.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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