Job Description

Payroll Title:
Salary Range
Commensurate with Experience
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Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116455 Data Collection Supervisor - Remote

Extended Deadline: Wed 7/6/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/23/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/01/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work remotely, but will require infrequent travel to locations throughout California.


The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 250 Faculty, 127 postdoctoral fellows (both MDs and PhDs) along with over 320 support staff (not including hospital staff). In addition, the Department has 68 clinical residents distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Department manages a university-affiliated children's health system with the physicians and leadership of the University of California, San Diego (UCSD), Rady Children's Hospital, and Rady Children's Specialists of San Diego, a Medical Practice Foundation, unifying pediatric patient care, research, education and community service programs.

This position will supervise staff involved in routine clinical registry data collection. Responsible for the accuracy and timeliness of assigned staffs' work and ensuring compliance with regulatory agencies.

The California Birth Defects Monitoring Program (CBDMP), a program within the California Department of Public Health, is a population-based, active ascertainment registry of children born in California with one or more specific congenital and inherited disorders, e.g., major heart defects, oral clefts, neural tube defects, abdominal wall defects, and chromosomal defects. Pursuant to the H&S codes, CBDMP Registry data are used to track birth defects trends, evaluate whether environmental hazards are associated with birth defects and investigate other possible causes of birth defects.

Under the direction of the CBDMP Program Manager, the Data Collection Supervisor will supervise all birth defects data collection activities including monitoring staff productivity and data accuracy and completeness, overseeing staff scheduling and attendance, acting as the first point of contact for data collection staff questions regarding birth defects data collection processes, access to electronic health records and issues with record access or content. Performs other duties as assigned.


  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Thorough knowledge of clinical specialty and operational implications of the clinical registry. Ability to apply clinical registry knowledge to specific situations.

  • Knowledge of department, organization, HR and UC policies and processes. Knowledge of all relevant clinical registry federal, state and local laws and regulations.

  • Strong leadership skills in employee supervision and HR administration. Ability to effectively manage multiple priorities.

  • Thorough knowledge of data management and documentation methods used in clinical registries. Complex analytical skills to compiles and review data from a number of sources and determine improvements.

  • Excellent verbal and written communication skills, to explain registry concepts, actively listen and advise. Demonstrates sound judgement in counseling staff.

  • Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses clinical registry software programs. Knowledge of and skilled in the use of Microsoft Office products including Word, Excel, Access, Outlook, Teams, SharePoint, and Power Point

  • Extensive knowledge of anatomy, physiology, medical terminology

  • Strong experience with ICD10-CM and California BPA coding.

  • Proven ability to work with staff on day to day activities as well as leadership.

  • Demonstrated reliability and integrity

  • Advanced troubleshooting skills.

  • High degree of competency in data gathering, analysis and reporting.


  • Four (4) years of experience in related hospital health information field, three of which must in the type of work to be performed, (i.e., coder, abstractor) or an equivalent combination of education and experience.
  • Two (2) years of supervisory experience.
  • Extensive theoretical knowledge of human anatomy and biology, and disease process typically obtained at the collegiate level, preferred.


  • Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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